Undergraduate Academic Program Coordinator

Penn State University; Pennsylvania; Hybrid; USD 36,888 - 53,532; Full time

Benefits offered by this job

75% tuition discount

Hybrid work arrangement

Job summary

Penn State University in Pennsylvania is seeking an Undergraduate Academic Program Coordinator to support undergraduate programming and data-driven decision making within the Department of Human Development and Family Studies. You will assist with awards, course substitutions, scheduling, and maintaining records, collaborating with faculty and leadership to inform program direction.

You will help develop student resources, internships, and career experiences, plan events, and coordinate with

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Collaborative, team-oriented approach in a fast-paced environment.
• Proficiency with Excel, Word and Outlook is required.
• Experience with Lionpath, eSteward, Starfish, Qualtrics, 25Live, and Canvas is preferred.

Responsibilities

• Support program operations related to student awarding, communications, substitutions, scheduling, and records.
• Collaborate with faculty and leadership to gather feedback and prepare reports for program assessment.
• Plan and coordinate departmental events, recruitment visits, and open houses.
• Support career-oriented student resources, internships, externships, and related experiences.

Skills

Verbal communication

Written communication

Organization

Team collaboration

Time management

Education

GED or HS diploma

Tools

Excel

Word

Outlook

Lionpath

eSteward

Starfish

Qualtrics

25Live

Canvas

Job description

## Undergraduate Academic Program CoordinatorApplyremote type: Hybridlocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000079864# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS****The Department of Human Development and Family Studies (HDFS) in the College of Health and Human Development is seeking an Academic Program Coordinator.** The successful candidate for this position will be part of a collaborative team working to support the department's academic programs, with primary emphasis on supporting undergraduate programming. We seek to expand our team with an energetic program coordinator who will...* Support essential program operations related to student awarding, communications, course substitutions, course scheduling, maintaining program records/data, etc.* Collaborate with faculty and leadership to gather and evaluate student and alumni feedback and prepare reports to inform program assessment and direction.* Collaborate with faculty, staff, and campus partners to plan and coordinate departmental events, including recruitment activities (e.g., summer programs, prospective student visits, and open houses), co-curricular programming (e.g., resource fairs and career development events), and recognition celebrations (e.g., graduation and award receptions).* Collaborate with HDFS faculty and staff to implement and support career-oriented student resources and engaged-learning opportunities, including internships, externships, research experiences, service-learning initiatives, and travel-integrated educational programs.* Collaborate with undergraduate program leaders and faculty on strategic planning and special projects.* Assist in developing and maintaining relationships with key partners, including community organizations that host interns and employ HDFS majors, alumni, post-baccalaureate programs, and affiliated partner programsIn addition, the individual in this role will provide wrap around support by collaborating with department staff manager to support key department operations.**QUALIFICATIONS**The ideal candidate will work effectively and independently on complex projects while also being comfortable, competent, and experienced working directly with students and faculty/staff collaborators.**Specific competencies critical to success include:*** Excellent verbal and written communication skills* Strong organizational skills and attention to detail* A collaborative, team-oriented approach* Ability to work effectively in a fast-paced environment* Ability to build and maintain strong professional relationshipsProficiency with Excel, Word and Outlook is required. Experience with Lionpath, eSteward, Starfish, Qualtrics, 25Live, and Canvas is preferred. Training opportunities are available.Preferred background/experience in or related to student/academic services.**Additional preferred experience includes:*** Academic program coordination or student services support in a higher education setting* Event planning and coordination (e.g., student programs, recruitment events, or recognition events)* Data management, reporting, or program assessment in an academic or student services environment **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience required; previous relevant work experience accepted in lieu of education.Required Certifications:None### Our department is the proud home of a dynamic and collaborative team of faculty, staff, and students who together, through shared work, strive to understand and improve the health and well-being of individuals, families, and communities across diverse social, cultural, and environmental contexts. We value all members of our team (faculty, staff, and students) as integral contributors to our shared mission. **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $36,888.00 - $53,532.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.