4-H State & National Events Coordinator

Penn State University; Pennsylvania; On-site; USD 54,060 - 78,444; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking a driven 4-H State & National Events Coordinator to lead logistics, promotion, and execution of high-level 4-H events across the state and nation. The role represents the university in delivering a comprehensive youth development program and coordinating large-scale competitions, trips, and conferences.

Responsibilities include planning venues, registrations, on-site execution, volunteer management, and stakeholder reporting, with emphasis on safety, outreach,

Qualifications

• The candidate should possess skills in program development, event logistics and management, and evaluation.
• Demonstrated positive human relations and effective communication skills necessary to work with youth, parents, and the public.
• Ability to carry equipment, educational materials, and supplies, with or without accommodation.
• Willingness to work flexible hours, including evenings and weekends as needed for events.

Responsibilities

• Logistics & Event Management: Plan, Manage, and Coordinate all aspects of state and national events, including venue selection, scheduling, participant registration, and on-site execution for judging and knowledge contests, member/volunteer recognition events, and leadership forums.
• Volunteer & Committee Leadership: Recruit, screen, and train adult volunteers to serve as event staff and judges, and work with Program Development Committees to create the event schedule.
• Communications & Outreach: Create and distribute marketing materials, including newsletters and social media content, to promote 4-H events and recruit youth and volunteer audiences.
• Travel Coordination: Manage registration, supervision, and transportation for participants in 4-H youth events held across the state or out of state.
• Financial & Administrative Oversight: Manage budgets for specific events, handle enrollment fees, and ensure all activities follow university policy and procedural expectations.
• Evaluation & Reporting: Implement program evaluation and documentation to measure event effectiveness and prepare reports for stakeholders.
• Youth Safety: Work with the 4-H Leadership team and event leads to ensure physical and emotional safety for youth and adult attendees at events.
• General Support: Perform other responsibilities as assigned by the Assistant Director of Programs and Area 4-H Educator.

Skills

Program development

Event logistics

Evaluation

Communication skills

Youth engagement

Education

Master's Degree

Job description

## 4-H State & National Events CoordinatorApplylocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000079597# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS****Penn State Extension** seeks an innovative, energetic professional for a **4-H State & National Events Coordinator** with a passion for positive youth development to lead the logistics, promotion, and execution of high-level 4-H events. 4-H utilizes hands-on activities to foster critical thinking, leadership development, and community engagement.The individual in this position serves as a representative of **The Pennsylvania State University** in delivering a comprehensive 4-H Youth Development program focused on large-scale event management. This includes managing the day-to-day activities for state-level competitions, national trips, and educational conferences, while building community collaborations and partnerships to drive attendance and public awareness.**Major responsibilities include:*** *Logistics & Event Management:* Plan, Manage, and Coordinate all aspects of state and national events, including venue selection, scheduling, participant registration, and on-site execution for judging and knowledge contests, member/volunteer recognition events, and leadership forums.* *Volunteer & Committee Leadership:* Recruit, screen, and train adult volunteers to serve as event staff and judges, and work with Program Development Committees to create the event schedule.* *Communications & Outreach:* Create and distribute marketing materials, including newsletters and social media content, to promote 4-H events and recruit youth and volunteer audiences.* *Travel Coordination:* Manage registration, supervision, and transportation for participants in 4-H youth events held across the state or out of state.* *Financial & Administrative Oversight:* Manage budgets for specific events, handle enrollment fees, and ensure all activities follow university policy and procedural expectations.* *Evaluation & Reporting:* Implement program evaluation and documentation to measure event effectiveness and prepare reports for stakeholders.* *Youth Safety:* Work with the 4-H Leadership team and event leads to ensure physical and emotional safety for youth and adult attendees at events.* *General Support:* Perform other responsibilities as assigned by the Assistant Director of Programs and Area 4-H Educator.**REQUIRED QUALIFICATIONS*** The candidate should possess skills in program development, event logistics and management, and evaluation.* Demonstrated positive human relations and effective communication skills necessary to work with youth, parents, and the public.* Ability to carry equipment, educational materials, and supplies, with or without accommodation.* Willingness to work flexible hours, including evenings and weekends as needed for events.**PREFERRED QUALIFICATIONS*** A degree in youth development, agriculture, communication, education, or a related field is preferred.* Previous experience with 4-H programming or large-scale event coordination.* Volunteer management experience.Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**Master's Degree3+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $54,060.00 - $78,444.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.