UMMC Greenwood-Facilities Services/Nursing Admin-Administrative Assistant-Full-Time

ummc; Greenwood (MS); On-site; USD 21,000 - 30,000; Full time

Job summary

UMMC Greenwood is seeking an Administrative Assistant in Facilities Services/Nursing Administration to provide comprehensive administrative support. You will manage daily office operations, schedule coordination, communications, and assist with a variety of tasks to keep the department running efficiently.

The role requires a degree or high school diploma with two years of customer service or admin experience, strong MS Office skills, discretion with confidential information, and excellent

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED with two years in customer service or admin support.
• Strong ability to manage schedules and office operations.
• Proficiency in Microsoft Office Suite and basic medical terminology.

Responsibilities

• Office Management: maintain supplies, inventory, and a professional environment.
• Scheduling: coordinate appointments, meetings, and conferences for department staff.
• Communication: handle emails, calls, and mail; be a point of contact for stakeholders.
• Documentation: prepare, edit, and distribute documents and presentations; maintain records.
• Event Coordination: assist in planning departmental events, seminars, and workshops.
• Financial Support: process invoices, expense reports, and purchase orders; assist budget tracking.
• Data Management: maintain databases and generate reports; ensure data integrity.
• Support Services: assist faculty, staff, and students and support special projects.

Skills

MS Office

Organizational skills

Communication skills

Confidentiality

Detail oriented

Medical terminology

Academic processes

Education

Degree (Assoc or Bach) or HS diploma with 2+ yrs experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Title

UMMC Greenwood-Facilities Services/Nursing Admin-Administrative Assistant-Full-Time

Job Summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Job Category

Clerical and Customer Service

Organization

Greenwood - Nursing

Location

UMMC Greenwood

Education & Experience

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented and able to multitask effectively.
• Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Contract Information

• Time Type: Full time
• FLSA Designation/Job Exempt: No
• Pay Class: Hourly
• FTE %: 100