UAS Administrative Assistant

Quanta Aviation Services; Red Bluff (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Additional Quanta benefits

Job summary

Quanta Aviation Services (QAS) is seeking a highly organized UAS Administrative Assistant to support our UAS Operations team. This hybrid role combines 60% administrative and 40% business development operations coordination to manage invoicing, calendars, contracts, CRM, and vendor coordination.

The ideal candidate will be detail-oriented, capable of handling multiple priorities, and comfortable operating in a fast-paced growing organization.

Qualifications

• 3+ years of administrative, accounting, project coordination, or similar professional experience.
• Demonstrated ability to manage multiple concurrent priorities with strong attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience working with CRM or comparable business-management systems.

Responsibilities

• Administrative & Business Support – approximately 60% of time: Support invoicing, cost accounting, expense tracking and coordination with finance teams; coordinate calendars, meetings, and schedules; prepare meeting agendas and materials; route contracts and documentation; coordinate vendors and service partners; maintain CRM records; prepare correspondence; assist with project documentation.

Skills

Administrative experience

CRM experience

Microsoft Office

Communication skills

Attention to detail

Tools

CRM systems

Microsoft Office Suite

Job description

Location: Hybrid – Red Bluff, CA | Approximately 1–2 weeks per month in office

Salary: $65,000–$75,000 annually, commensurate with experience

Reports to: Director of Remote Sensing, Quanta Aviation Services

About the Role

Quanta Aviation Services (QAS) is seeking a highly organized and motivated UAS Administrative Assistant to support our growing UAS Operations team.

QAS UAS Operations delivers drone-based inspection, mapping, LiDAR, remote sensing, and aviation services to the utility industry across North America.

This is a hybrid role combining approximately 60% administrative and business support with 40% business development operations coordination. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and able to operate effectively in a fast-paced and growing organization.

This position is particularly well suited for a strong administrative professional interested in expanding into business operations, project coordination, and business development support. Previous drone or UAS experience is not required, and direct business development experience is a plus but not necessary.

Key Responsibilities

Administrative & Business Support – Approximately 60%

• Support invoicing, cost accounting, expense tracking, and coordination with Quanta finance teams
• Coordinate calendars, meetings, and schedules across UAS crews, leadership, clients, and internal stakeholders
• Prepare meeting agendas, distribute pre-read materials, and coordinate meeting logistics
• Route contracts and related documentation between clients, QAS General Counsel, and Quanta operating companies
• Coordinate vendors, subcontractors, equipment providers, and other service partners
• Maintain accurate CRM records, including contacts, opportunities, projects, and status updates
• Prepare correspondence and administrative communications on behalf of project managers and leadership as needed
• Assist with project documentation, reporting, and general operational coordination

Business Development Operations – Approximately 40%

• Coordinate RFP and opportunity intake, including logging opportunities, tracking requirements, and managing response deadlines
• Support proposal development by coordinating inputs from business development leadership, subject matter experts, operations teams, and customer stakeholders
• Maintain opportunity and proposal documentation throughout the pursuit lifecycle
• Prepare weekly reporting on business development pipeline activity, opportunity movement, and key project milestones
• Help ensure internal stakeholders remain aligned on deadlines, deliverables, and customer commitments

Required Qualifications

• 3+ years of administrative, accounting, project coordination, or similar professional experience
• Demonstrated ability to manage multiple concurrent priorities while maintaining strong attention to detail
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
• Experience working with CRM or comparable business-management systems
• Excellent written and verbal communication skills
• Strong organizational, documentation, and follow-through skills
• Ability to exercise discretion when handling confidential business and personnel information
• Ability to work in a hybrid environment with approximately 1–2 weeks per month in the Red Bluff, California office

Preferred Qualifications

• Experience supporting Director-level or senior leadership
• Experience within a growing business unit or fast-paced operational environment
• Utility, aviation, aerospace, engineering, construction, or infrastructure industry experience
• Experience supporting RFPs, proposals, contracts, or procurement processes
• Familiarity with platforms such as Coupa, SAP, Concur, Expensify, or similar financial and procurement systems
• Base salary: $65,000–$75,000, depending on experience
• 401(k) with company match
• Paid time off
• Additional Quanta benefits in accordance with company policy

Why Join QAS?

This role provides an opportunity to join a rapidly growing aviation and UAS organization supporting some of North America’s largest utility and infrastructure programs. You’ll work directly with operational and business leadership while gaining exposure to UAS operations, utility aviation, project management, finance, and business development.

For the right candidate, this position offers a strong foundation for continued growth into business operations, project coordination, or business development roles within QAS.