Typhoon Halong Support Specialist

Association of Village Council Presidents; Bethel (AK); On-site; USD 36,000 - 48,000; Full time

Job summary

Association of Village Council Presidents seeks an Administrative Assistant to support the Residential construction program. Responsibilities include handling purchase requests, processing travel and expense reports, coordinating materials logistics, and maintaining weatherization records under supervision.

The role requires strong communication, organizational skills, and the ability to work independently, with travel including small planes.

Qualifications

• High school diploma or GED required.
• At least two years of clerical experience with tribal government functions preferred.
• Familiarity with basic office software and computer applications.

Responsibilities

• Process purchase requests in program financial management software.
• Process travel requests and expense reporting for the program.
• Arrange travel and facilitate expense reporting under supervisor guidance.
• Assist in coordination of weatherization HR tasks and records.

Skills

Communication

Organization

Independent work

Time management

Education

High school diploma or GED

Tools

Excel

Word

PowerPoint

Computer applications

Job description

Description

Summary Job Goal: Under the leadership of the Residential Construction Manager, will provide administrative services for the Residential construction program to help align to AVCP's braided services implementation plan and to function at its highest capacity. Will work closely with the Residential Construction Manager, the crew and overseeing division director. Reports directly to the Residential Construction Manager.

Performance Responsibilities:

include the following. Other duties as assigned.

• Process purchase requests in Program financial management software system
• Process travel requests for the program staff with AVCP's travel management software.
• Process travel requests and expense reporting for the program.
• Arrange travel & facilitate expense reporting upon needs and direction of his/her supervisor.
• Assist in coordination of weatherization HR tasks.
• Upkeep of weatherization records & retention schedule
• Substitute for timesheet and travel approvals for the Division
• Assist in timesheet management for program field crew through AVCP time sheet management system.

Answers phones and completes other administrative duties.

• Assist with coordination of materials purchase and logistics.

Requirements

Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to travel including small planes. Must be able to work independently and have excellent communication and organizational skills.

EDUCATION and EXPERIENCE: High school graduate or GED is required. At least two (2) years of clerical experience with Tribal government functions preferred. Basic knowledge of computers to include word processors and other programs pertinent to office functions. Familiarity with excel, word, power point, and basic functions of computer applications. Familiarity with the Yup'ik culture, language, and lifestyle is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS: none