Turnover Administrative Coordinator

The Bergaila Companies; Port Arthur (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

The Bergaila Companies in Port Arthur, TX is seeking a Turnover Administrative Coordinator to support project turnover activities onsite in a TWIC-controlled environment. This role requires strong organization, attention to detail, and the ability to coordinate documentation and communications across multiple teams.

You will manage turnover documentation, track progress, support meetings, and facilitate effective cross-department collaboration to keep projects on schedule and within scope.

Qualifications

• 3–5 years of administrative experience, ideally in industrial, construction, or operational settings.
• Proficient with Microsoft Office Suite (Outlook, Excel, Teams, OneNote).
• Experience with SharePoint and document control systems.
• Excellent organizational and time management skills.
• Ability to work onsite within a TWIC-controlled environment and obtain TWIC credentials.
• Effective written and verbal communication abilities.

Responsibilities

• Manage turnover documentation and tracking progress.
• Support meetings and coordinate communications across departments.
• Maintain accuracy and visibility of turnover-related operations.
• Ensure confidentiality and professionalism across tasks.

Skills

Administrative experience

Microsoft Office

SharePoint

Organizational skills

Communication skills

TWIC credential

Onsite work

Multitasking

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

SharePoint

Job description

The Bergaila Companies"We put the unity in opportunity."

Turnover Administrative Coordinator
Administrative Assistant

Administrative Assistant

Contract

May 21, 2026

Port Arthur,TX

Join Our Team as a Turnover Administrative Coordinator - Your Key to Seamless Project Turnover Success!

Are you a highly organized professional with a passion for supporting dynamic operations in a fast-paced environment? We're seeking an experienced Administrative Assistant: III to play a vital role in our project turnover team, ensuring smooth documentation, coordination, and communication throughout critical transitional phases. This onsite position within a TWIC-controlled environment offers an exciting opportunity to contribute to high-stakes industrial projects, working closely with operations and project personnel to facilitate efficient handovers that keep projects on track and within scope.

In this role, you will serve as the backbone of our turnover activities, managing documentation, tracking progress, supporting meetings, and enabling effective communication across departments. Your attention to detail and organizational prowess will be instrumental in maintaining consistency, visibility, and accuracy in all turnover-related operations. If you thrive in structured environments and excel at multi-tasking, this is your chance to make a meaningful impact on complex projects.

Required Skills:

• Proven administrative experience (3-5 years), ideally in industrial, construction, or operational settings
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Teams, OneNote)
• Experience with SharePoint and document control systems
• Excellent organizational and time management skills
• Effective written and verbal communication abilities
• Ability to work onsite within a TWIC-controlled environment and obtain TWIC credentials
• Capable of managing multiple tasks with professionalism and confidentiality

Nice to Have Skills:

• Supporting project teams, turnover processes, or document management systems experience
• Knowledge of industrial or construction project workflows
• Experience coordinating security access, badges, and site logistics

Preferred Education and Experience:

• High school diploma required; associate or bachelors degree preferred
• 3-5 years of relevant administrative support experience in related industries

Other Requirements:

• Must work onsite Monday through Friday, 8-hour days
• Ability to support site-specific activities, including meetings, documentation, and coordination tasks
• Local candidates only