Tumwater - Office Professional 3 26/27

Capital Region ESD 113; Tumwater (WA); On-site; USD 44,000 - 54,000; Full time

Job summary

Cascadia High School in Tumwater, Washington, is seeking an Office Professional 3 - TOPA to lead secretarial duties and office management for a school activity. The role supports registrar functions, attendance data entry and reporting, and coordination of schedules and facilities.

Essential qualifications include a high school diploma or equivalent with preferred AA degree or 5 years’ related experience, plus Criminal Justice Fingerprint Clearance and First Aid Certification.

Qualifications

• High School diploma or equivalent; Associate of Arts degree or 5 years of successful job-related experience preferred; Criminal Justice Fingerprint Clearance. First Aid Certification.

Responsibilities

• Provides lead secretarial and office management for a school or major school activity.
• Includes registrar functions, attendance data entry and reporting in a school office.
• Oversees scheduling, budgets, records, and coordination with staff and community partners.
• Maintains confidential records and ensures compliance with district policies.

Skills

Excel

MS Word

English proficiency

Education

High School diploma or equivalent

AA degree or 5 years related experience

Job description

TUMWATER SCHOOL DISTRICT NO. 33
621 Linwood Avenue Tumwater, Washington 98512
360-709-7020

Cascadia High School
Continuing
8.0 hours/day, 213 days
RATE OF PAY: $31.85 - $39.19 (25/26 Rates)
Benefit Information

This position will remain open until filled. Tumwater School District reserves the right to make a hiring decision at any time after the initial screening after 4 PM on Friday, November 13, 2026. It is in the applicant's best interest to submit materials as soon as possible.

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

OFFICE PROFESSIONAL 3 - TOPA

Position included: Cascadia Lead Secretary

QUALIFICATIONS

High School diploma or equivalent; Associate of Arts degree or 5 years of successful job-related experience preferred; Criminal Justice Fingerprint Clearance. First Aid Certification.

POSITION SUMMARY

Provides lead secretarial and office management for a school or major school activity. Responsibilities may include high school registrar functions, lead secretarial responsibilities, attendance data entry and reporting in a school office. Essential functions may vary.

ESSENTIAL FUNCTIONS

• Accurately composes, prepares and processes documents or written materials for the purpose of communicating information regarding school and/or district activities and procedures
• Directs and manages student supervision as needed
• Oversees substitute staffing, identifies staffing needs and develops solutions
• Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
• Ensure compliance with district policies, state and federal laws, rules and regulations
• Provides administrative staff support, maintains calendars and schedules of appointments, activities, facility use, work orders and other meetings as required
• Responsible for building, department and ASB budgets and maintains accurate records as directed, processes purchase orders
• Maintains funds and electronic records for fiscal and other reporting including, but not limited to, payroll, reconciliation of general/ASB, building fundraisers, field trips, procurement, daily bank deposits, collecting of student’s fees, and audit reports
• Builds the master schedule; prepares all materials for scheduling
• Prepares and maintains required student records including, but not limited to, registration of new students, transcripts, enrollment, withdrawal, CHS Inter-District and CHS Non-Resident transfers, student information, schedule changes, monthly enrollment P-223, diploma requests, student learning plans, free and reduced lunch, truancy, disciplinary, grade changes, emergency information, immunizations, etc.
• Coordinate student graduation; order diplomas, caps and gowns, and create the program
• Assists with organization of all senior activities
• Oversees administrative setup, student enrollment, course assignment, and progress tracking within online curriculum platforms, operates specialized software to manage Student Learning Plans, HSBPs, state testing rosters/tickets, and transportation requests
• Maintains required Alternative Learning Experience (ALE) records, monthly student review documentation, ALE attendance, and state audit compliance files
• Coordinates administrative support for embedded community partners, participates in SST/MTSS meetings, and supports building collaboration functions
• May create and maintain discipline files
• Places and receives telephone calls and records messages, assists students, teachers and parents with attendance questions
• Manages the check-out/check-in system of Chromebooks and student textbooks.
• Demonstrate sound and independent decision-making skills
• Establishes and maintains positive working relationships with community members, staff and students
• May provide basic first aid for students for the purpose of meeting their immediate health care needs, as needed
• Performs other building generated duties as assigned
• Must be able to perform the essential functions of the job with or without reasonable accommodation

REQUIREMENTS

• Expert level skills with computer applications including Excel and MS Word
• Command of English in both written and verbal form; use correct spelling, grammar and punctuation
• Thorough knowledge of district policies, state and federal laws, rules and regulations
• Competence in financial and statistical record keeping
• Conduct all job responsibilities independently with a high degree of confidentiality
• Ability to work effectively with frequent interruptions and changing priorities while consistently producing accurate work
• Interact positively with community members, staff and students
• Ability to sit for prolonged periods, work independently, understand and carry out oral and written instructions
• Significant physical abilities include reaching, handling, digital dexterity; talking and hearing conversation; near and distant visual acuity/visual accommodation

RESPONSIBLE TO

Director/Principal or designee

SCHEDULE

Tumwater School District Calendar, (school year, plus additional days as required) exclusive of voluntary staff orientation program prior to starting date

SALARY

Tumwater School District Salary Schedule Range

CONTACT

Human Resources - 360-709-7020

REASONABLE ACCOMMODATION

The Tumwater School District will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable Washington State law. If you require an accommodation in the application or selection process, please contact EdJobsNW at [phone] or email [e-mail].

EQUAL OPPORTUNITY EMPLOYER

Tumwater School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained guide dog or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups.The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance Officer – Meagan Dawson, 360-709-7030, [e-mail]. Title IX Coordinator – Wendy Bromley, 360-709-7020, [e-mail]. Section 504 Compliance Coordinator – Deena Alley, 360-709-7030, [e-mail]. Address - 621 Linwood Ave SW, Tumwater, WA 98512.