Trusts & Estates Exec Assistant – Onsite in NY

Orion Placement; Village of Lake Success (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Orion Placement is seeking a detail-oriented legal administrative professional for the Trusts & Estates team in Lake Success, NY. You will provide executive-level support to attorneys, manage calendars, prepare documents, and coordinate probate and estate administration tasks in a collaborative, on-site environment.

This role offers competitive pay and the opportunity to grow within a professional office that values precision, confidentiality, and client service.

Qualifications

• 1+ years of legal administrative assistant or legal secretary experience.
• Experience supporting attorneys in a law firm.
• Experience managing calendars and preparing documents.
• Proficiency with Word and Outlook.
• Ability to handle confidential information discretely.
• Onsite work in Lake Success, NY five days a week.

Responsibilities

• Provide executive-level administrative support to attorneys in our Trusts & Estates department.
• Manage calendars, coordinate meetings, schedule appointments, and organize attorney priorities.
• Prepare, proofread, format, and organize legal documents, correspondence, and client materials.
• Assist with administrative coordination of estate planning, probate, trust administration, and related legal matters.
• Maintain organized electronic and physical files while ensuring confidentiality and accuracy.
• Communicate professionally with clients, attorneys, and outside contacts.
• Track deadlines, coordinate follow-ups, and help keep daily departmental operations running efficiently.
• Collaborate with attorneys and support staff to ensure a seamless client experience.

Skills

Legal admin exp

Microsoft Office

Calendar management

Document prep

Confidentiality

Attention to detail

Communication skills

Tools

Microsoft Word

Microsoft Outlook

Office Suite

Job description

Orion Placement is seeking a detail-oriented legal administrative professional for the Trusts & Estates team in Lake Success, NY. You will provide executive-level support to attorneys, manage calendars, prepare documents, and coordinate probate and estate administration tasks in a collaborative, on-site environment.

This role offers competitive pay and the opportunity to grow within a professional office that values precision, confidentiality, and client service.