Trusts and Estates Administrative Paralegal

Day Pitney LLP; Providence (RI); On-site; USD 52,000 - 65,000; Full time

Job summary

Day Pitney LLP seeks an experienced Trusts and Estates Administrative Paralegal in Providence, RI to manage high-volume, complex work from start to finish in estate and trust administration.

You will collaborate with attorneys, prepare probate and accounting documents, accountings, and tax returns, and use MS Office, PDF tools, and document management software. Strong organizational and communication skills are essential.

Qualifications

• Undergraduate degree and paralegal certification (or equivalent).
• Familiarity with procedures of courts and regulatory agencies.
• Experience with MS Office, PDF tools, scanning/production utilities, and document management software.
• Experience with tax preparation and accounting software (e.g., FastTax, ProSystems).
• Ability to learn advanced software and adapt to new technology.

Responsibilities

• Identifying, gathering, and valuing assets; preparing probate and accounting documents.
• Preparing accountings for both estates and trusts.
• Preparing death tax returns, including federal and state returns.
• Reviewing and interpreting wills and trust agreements with attorneys to fund trusts.
• Conducting basic research using reference materials and various resources.

Skills

Mathematical skills

Organizational skills

Technological skills

Communication skills

Client service skills

Education

Undergraduate degree

Paralegal certification

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

PDF software

Document management software

Tax/accounting software (FastTax, ProSystems)

Job description

Trusts and Estates Administrative Paralegal

The trusts and estates administrative paralegal is responsible for managing and timely producing a high volume of complex, detailed work involving domestic estate administration, trust administration and fiduciary accounting in a manner that ensures that Day Pitney successfully meets its objective of distinguishing itself through exceptional service. The paralegal must be able to work independently, handling the administration of an estate from beginning to end collaborating with attorneys as needed. Because much of the work is in the areas of accounting and estate taxes, the paralegal must have good mathematical skills, good organizational skills, and strong technological skills.

Day Pitney's lawyers and staff work collaboratively in a team environment across all offices sharing significant client contact; accordingly, the paralegal must willing to mentor and be mentored. In addition, the paralegal must be able to interact with, and show compassion to, individuals who may have suffered the loss of a loved one or are under a great deal of stress. In general, the position requires excellent organizational, client service, communication and technological skills; effective judgment managing information; the ability to manage and meet deadlines in a fast-paced work environment; flexibility to work overtime, as deadlines require; the ability to multitask while adapting to changes in priorities; and the ability to adapt to changes in technology and process.

Responsibilities:

• Identifying, gathering, and valuing assets; preparing various probate and accounting documents;
• Preparing accountings for both estates and trusts;
• Preparing death tax returns, including the federal estate tax return and state estate tax returns;
• Reviewing and interpreting wills and trust agreements, in collaboration with attorneys, so as to implement the plan during the estate and trust administration process and to fund trusts;
• Although attorneys generally research issues of law, the paralegal must be able to use reference materials and perform basic research using a variety of resources.

Education and Experience:

• Undergraduate degree and paralegal certification (or equivalent)
• Familiarity with procedures of courts and regulatory agencies
• Experience working with Microsoft Office resources (Outlook, Word, Excel, PowerPoint), with PDF software and related scanning and production utilities, and with document management software
• Experience working with tax preparation and accounting software (e.g., FastTax, ProSystems)
• Ability to learn and use advanced software programs and new technology and desire to seek and attend training to improve skills
• Good understanding of basic business relationships and client confidentiality principles