Trust Operations Assistant

First Western Bank & Trust; Minot (ND); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Health Savings Account

Banking benefits

Short-term disability

Life insurance

Long-term disability

Holidays

Vacation

Job summary

First Western Bank & Trust is seeking a Trust Operations Assistant to support the Trust Department in Minot, ND. This on-site, full-time clerical role focuses on daily operations, recordkeeping, and reporting for various trust accounts.

The candidate will perform routine trust-related tasks, ensure regulatory compliance, and maintain access to client portals while upholding high service standards.

Qualifications

• Associate’s degree in business or finance related field preferred.
• 2 years’ experience in banking, benefit processing or office administration preferred.
• Knowledge of retirement plan regulations and terminology preferred.
• Knowledge of investments and accounting principles preferred.

Responsibilities

• Answer incoming phone calls for the Trust Department and route appropriately.
• Daily entry of dividends and interest, asset maturities, asset purchases/sales, contributions and distributions.
• Daily entry of non-401(k) mutual fund sales and purchases.
• Complete wire transfers and daily ACH transactions.
• Generate daily reports.
• Prepare beneficiary and expense checks.
• Prepare monthly rental and plan loan reports.
• Establish customer access to Infovisa Client Portal.
• End of day balancing.
• Intermediate custodial safekeeping relationship as well as income collection, purchases and sales.
• Ensure compliance with banking laws, regulations and Bank’s policies and procedures, including Bank Secrecy Act.
• Maintain continuing education related to regulatory standards.

Skills

Communication

Detail oriented

Interpersonal skills

Problem solving

Research

Teamwork

Time management

Willingness to learn

Technology literacy

Education

Associate’s degree in business or finance related field

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Trust Operations Assistant

Full Time Clerical Minot, ND, US

First Western Bank is currently looking for an on-site, full-time Trust Operations Assistant at our Minot Dakota Square Bank.

First Western Bank & Trust cares about and invests in our employees. We offer eligible employees and their dependents comprehensive health benefits and programs, which may include insurance for medical, vision, dental, and more, to help you take care of yourself and your family. Other benefits for eligible employees include 401k with company match, company contribution to Health Savings Account, banking benefits, short-term disability, life and long-term disability, bonding leave, holidays, sick leave, and vacation.

TRUST OPERATIONS ASSISTANT POSITION OVERVIEW:

Assist the Vice President - Trust Operations with trust operations functions to ensure quality service for First Western Bank & Trust's various trust accounts in addition to maintaining trust records and portfolio integrity standards.

• Answer incoming phone calls for the Trust Department and route appropriately
• Daily entry of dividends and interest, asset maturities, asset purchases/sales, contributions and distributions
• Daily entry of non-401(k) mutual fund sales and purchases
• Complete wire transfers and daily ACH transactions
• Generate daily reports
• Prepare beneficiary and expense checks
• Prepare monthly rental and plan loan reports
• Establish customer access to Infovisa Client Portal
• End of day balancing
• Intermediate custodial safekeeping relationship as well as income collection, purchases and sales
• Ensure compliance with banking laws, regulations and the Bank’s policies and procedures, including Bank Secrecy Act
• Maintain continuing education related to regulatory standards

TRUST OPERATIONS ASSISTANT EDUCATION AND/OR EXPERIENCE:

• Associate’s degree in business or finance related field preferred
• 2 years’ experience in banking, benefit processing or office administration
• Knowledge of retirement plan regulations and terminology preferred
• Knowledge of investments and accounting principles preferred

TRUST OPERATIONS ASSISTANT COMPETENCIES:

• Communication – excellent written and verbal communication skills to clearly convey information to diverse audiences.
• Detail Oriented – able to complete assigned work thoroughly and accurately.
• Interpersonal Skills – can communicate and interact with others in a way that promotes mutual respect and trust.
• Problem-Solving – skilled in identifying and resolving complex problems using analytical and critical thinking skills.
• Research – able to locate and gather accurate information from various credible sources.
• Teamwork – proven ability to work collaboratively in a team environment to achieve common goals.
• Time Management – highly organized and efficient, with a proven ability to manage multiple projects and meet deadlines.
• Willingness to Learn – open to new ideas, seeks opportunities to expand knowledge and skills, actively participates in training programs, and seeks feedback to enhance performance.
• Technology - skilled in Microsoft Office (Publisher, Power Point, Word, Excel, Outlook), and social media platforms.

ABOUT THE BANK:

The bank was founded in 1964 and CREDIT is due to Jack Hoeven for our Founding Principles and Core Values that remain true today: we are proud to give back to and invest in the Communities we serve; we treat each other and our customers with Respect and worth; we set high standards in Excellence for what we do; we are Dedicated to our customers; we act with Integrity and keep our word; and we maintain a culture of honesty, safety, mutual respect, and Trust.

First Western Bank & Trust is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status.