Trust Middle Office Associate

Baird; Milwaukee (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Baird is seeking a Trust Associate in the Middle Office to support Trust Administration with account openings and closings, asset movements, and cost adjustments. The role requires strong Excel skills and a solid understanding of finance to serve internal and external clients effectively.

You will assist with documentation, data collection, and reporting, ensuring accurate processing of transfers and fees while maintaining organized records and providing responsive service.

Qualifications

• Strong knowledge of the financial industry and concepts.
• Proficiency with Excel for data gathering and reporting.
• Detail oriented with ability to work with large data sets accurately and quickly.
• Superior customer service to internal and external clients.

Responsibilities

• Support Trust Administration with account establishment and termination processes.
• Assist with cost basis research and data gathering for system cost basis.
• Oversee transfer of securities and cash internally and externally.
• Assist with fee processing from initial setup to final coding and payout.
• Organize and maintain account documentation and file original legal documents.
• Prepare reports and distribute data from multiple sources.
• Create distribution schedules using Excel for asset distribution in terminations.
• Provide proactive, friendly service to clients.

Skills

Excel

Financial knowledge

Detail oriented

Customer service

Education

High School Diploma or equivalent

Job description

About the Role:

Our Middle Office associates provide support to Trust Administration in regard to account opening and closing processes. They also act as a liaison, facilitating asset movement between our custodian, internal Operations and outside organizations. As a Trust Associate in the Middle Office, you will provide account opening, account closing, asset movement, and cost adjustment support to Trust Associates and Trust Officers. The ideal candidate will have strong knowledge of the financial industry, be highly proficient with Excel, and provide excellent service to internal and external clients.

The Impact You’ll Make:

• Support Trust Administration team with account establishment and termination processes
• Assist with cost basis information research and data gathering to accurately reflect system cost basis
• Responsible for the transfer of securities and cash, both internally and externally
• Assist with the fee process through all stages, including establishing initial fee, ongoing coding, and final fee processing
• Assist Trust Administration team with organizing, maintaining and uploading account documentation in our electronic storage system, including physical filing of original legal documents
• Prepare reports as needed and ensure the data is appropriately distributed. Research, gather, and compile data and information from a variety of sources
• Prepare distribution schedules utilizing Microsoft Excel for asset distribution in the account termination process
• Provide flexible, friendly and proactive service to clients, both internal and external

What You’ll Bring to Baird:

• High School Diploma or equivalent
• 2-3 years of experience in the financial or securities-related industry
• Familiarity with trust and estate documents
• Understanding of financial industry concepts
• Experience with financial or trust accounting systems a plus, but not required
• Detail oriented; ability to work with numbers and large volumes of data with accuracy and speed
• Superior customer service

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, citizenship, national origin, age, disability, military service, veteran status, sexual orientation, gender identity or expression, genetic information, or any other status protected by law.