Trust Middle Office Associate

Baird Careers; Milwaukee (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

ROBERT W. BAIRD & CO. INCORPORATED is seeking a Middle Office Trust Associate in Milwaukee to support Trust Administration with account openings/closings, asset movement, and cost adjustments.

You’ll work closely with Trust Associates and Trust Officers, leveraging Excel to prepare distribution schedules and reports. The role requires 2–3 years in the financial industry, familiarity with trust documents, and a keen attention to detail with a client-service mindset.

Qualifications

• 2–3 years of experience in the financial or securities-related industry.
• Familiarity with trust and estate documents.
• Understanding of financial industry concepts.
• Experience with financial or trust accounting systems is a plus but not required.

Responsibilities

• Support Trust Administration with account establishment and termination processes.
• Assist with cost basis information research and data gathering to accurately reflect system cost basis.
• Responsible for the transfer of securities and cash, both internally and externally.
• Assist with the fee process through all stages, including establishing initial fee, ongoing coding, and final fee processing.
• Assist Trust Administration with organizing, maintaining and uploading account documentation in our electronic storage system, including physical filing of original legal documents.
• Prepare reports as needed and ensure the data is appropriately distributed. Research, gather, and compile data from various sources.
• Prepare distribution schedules utilizing Microsoft Excel for asset distribution in the account termination process.
• Provide flexible, friendly and proactive service to clients, both internal and external.

Skills

Excel proficiency

Financial industry knowledge

Attention to detail

Customer service

Data handling

Education

High School Diploma or equivalent

Tools

Trust accounting systems

Job description

About the Role:

Our Middle Office associates provide support to Trust Administration in regard to account opening and closing processes. They also act as a liaison, facilitating asset movement between our custodian, internal Operations and outside organizations. As a Trust Associate in the Middle Office, you will provide account opening, account closing, asset movement, and cost adjustment support to Trust Associates and Trust Officers. The ideal candidate will have strong knowledge of the financial industry, be highly proficient with Excel, and provide excellent service to internal and external clients.

The Impact You’ll Make:

• Support Trust Administration team with account establishment and termination processes
• Assist with cost basis information research and data gathering to accurately reflect system cost basis
• Responsible for the transfer of securities and cash, both internally and externally
• Assist with the fee process through all stages, including establishing initial fee, ongoing coding, and final fee processing
• Assist Trust Administration team with organizing, maintaining and uploading account documentation in our electronic storage system, including physical filing of original legal documents
• Prepare reports as needed and ensure the data is appropriately distributed. Research, gather, and compile data and information from a variety of sources
• Prepare distribution schedules utilizing Microsoft Excel for asset distribution in the account termination process
• Provide flexible, friendly and proactive service to clients, both internal and external

What You’ll Bring to Baird:

• High School Diploma or equivalent
• 2-3 years of experience in the financial or securities-related industry
• Familiarity with trust and estate documents
• Understanding of financial industry concepts
• Experience with financial or trust accounting systems a plus, but not required
• Detail oriented; ability to work with numbers and large volumes of data with accuracy and speed
• Superior customer service