Trust Administrator

HighTower Advisors, LLC; Delaware; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Parental leave

Flexible PTO

Work from home on Fridays

401k matching

Job summary

Hightower is seeking a Trust Administrator to join the Trust Company team in Chicago. You will support account administration, research client inquiries, and ensure fiduciary policies are followed.

This role requires strong attention to detail and the ability to manage multiple tasks in a fast-paced environment. Responsibilities include post-acceptance reviews, account maintenance, and collaboration with Trust Operations on distributions.

Qualifications

• Bachelor's degree required in a related field.
• 3 years of trust administration and/or estate planning experience.
• Experience in the RIA/wealth management environment.
• CTFA or ATFA designation preferred.

Responsibilities

• Respond to client inquiries and research account-related matters.
• Assist with post-acceptance and annual administrative account reviews.
• Assist with account maintenance.
• Collaborate with Trust Operations to set up distributions and review daily custodial reports.

Skills

Trust administration

Estate planning

RIA/wealth management

Independent worker

Analytical skills

Attention to detail

Communication

Time management

CTFA designation

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Hightower Trust Company is a wholly owned subsidiary of Hightower and exclusively serves Hightower’s advisors and their clients. Hightower Trust Company provides fiduciary services and investment management oversight to help preserve clients’ wealth, giving them peace of mind that their trusted professionals will be there to support their families for years to come.

Your Future Team

Reporting to the Vice President, Investment Management, Trust Company, the Trust Administration team provides exceptional service to financial advisors and clients by accurately and efficiently managing all accounts and ensuring the terms of the governing document are followed, mitigating risk within accounts, and following all policies and procedures. The teammaintainsstrong working relationships with Hightower’s registered investment advisors and provides superior customer service to trust beneficiaries. The Trust Administratoris responsible forassistingTrust Officers and directors in administering accounts, processing cashiering, and completing account maintenance.

WhatYou’llDo

Client Services

• Respond to client inquiriesin accordance withour service standards
• Research various account-related matters for clients or Trust Officers

Account Administration

• Assistwith post-acceptance and annual administrative account reviews
• Assistwith accountmaintenance

Operations

• Collaborate with Trust Operations toaccurately and promptly set up distributions and other disbursements
• Prepare and review daily custodial reports(Trust Company distributions, periodic payments, and overdrafts)

WhatYou’llBring

• Bachelor’s degree
• 3 years of trust administration and/or estate planning experience; fiduciary trust administration
• Practical experience in the RIA and/or wealth management environments
• CTFA or ATFA designationpreferred
• Ability to work in a fast-paced environment, including excellent time management skills and the ability to balance multiple competing priorities
• Strong analytical skills, including the ability to research problems,determineroot causes, andidentifyand implement solutions
• Superior organizational skills and the ability to handle multiple priorities with grace without sacrificing quality, accuracy, or deadlines
• Laser-focused attention to detail
• Proficiencyin Microsoft Office applications
• Excellent interpersonal, written, and verbal communication skills and the ability to deal effectively with a variety of people
• Ability to workindependently and efficientlyand alsoto work well in a group setting
• Highly motivated self-starter
• Knowledge of the principles of trust administration

What We Offer

• Coverage on the first day of employment for medical, dental, and vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• In-office Monday through Thursday and work from home on Fridays
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance
• Base salary of $75,000- $85,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

AN EQUAL OPPORTUNITY EMPLOYER:

Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.