Trust Administrator

Hightower Advisors; Chicago (IL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Parental leave

Flexible PTO

Hybrid schedule

Job summary

Hightower Advisors in Chicago is seeking a Trust Administrator to support client accounts and aid fiduciary activities within the Trust Company. You will work with trust officers to maintain accuracy, compliance, and timely distributions.

You will bring 3+ years of trust administration experience, a Bachelor's degree, and strong MS Office skills. The role offers a base salary and discretionary bonus, with a day-one health plan and a hybrid-friendly schedule in a growing wealth management firm.

Qualifications

• Bachelor's degree required for the role.
• Minimum 3 years in trust administration and/or estate planning.
• Experience in RIA or wealth management preferred.
• CTFA or ATFA designation preferred.
• Strong time management and ability to balance priorities.
• Excellent analytical and problem-solving skills.
• Excellent written and verbal communication.

Responsibilities

• Respond to client inquiries in accordance with our service standards.
• Research various account-related matters for clients or Trust Officers.
• Assist with post-acceptance and annual administrative account reviews.
• Assist with account maintenance.
• Collaborate with Trust Operations to accurately and promptly set up distributions and other disbursements.
• Prepare and review daily custodial reports (Trust Company distributions, periodic payments, and overdrafts).

Skills

Time management

Analytical skills

Organizational skills

Attention to detail

Communication skills

Independent work

Team collaboration

Self-motivated

Trust administration

Education

Bachelor's degree

Tools

MS Office

Job description

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Hightower Trust Company is a wholly owned subsidiary of Hightower and exclusively serves Hightower’s advisors and their clients. Hightower Trust Company provides fiduciary services and investment management oversight to help preserve clients’ wealth, giving them peace of mind that their trusted professionals will be there to support their families for years to come.

Your Future Team

Reporting to the Vice President, Investment Management, Trust Company, the Trust Administration team provides exceptional service to financial advisors and clients by accurately and efficiently managing all accounts and ensuring the terms of the governing document are followed, mitigating risk within accounts, and following all policies and procedures. The team maintains strong working relationships with Hightower’s registered investment advisors and provides superior customer service to trust beneficiaries. The Trust Administrator is responsible for assisting Trust Officers and directors in administering accounts, processing cashiering, and completing account maintenance.

What You’ll Do

Client Services

• Respond to client inquiries in accordance with our service standards
• Research various account-related matters for clients or Trust Officers

Account Administration

• Assist with post-acceptance and annual administrative account reviews
• Assist with account maintenance

Operations

• Collaborate with Trust Operations to accurately and promptly set up distributions and other disbursements
• Prepare and review daily custodial reports (Trust Company distributions, periodic payments, and overdrafts)

What You’ll Bring

• Bachelor’s degree
• 3 years of trust administration and/or estate planning experience; fiduciary trust administration
• Practical experience in the RIA and/or wealth management environments
• CTFA or ATFA designation preferred
• Ability to work in a fast-paced environment, including excellent time management skills and the ability to balance multiple competing priorities
• Strong analytical skills, including the ability to research problems, determine root causes, and identify and implement solutions
• Superior organizational skills and the ability to handle multiple priorities with grace without sacrificing quality, accuracy, or deadlines
• Laser-focused attention to detail
• Proficiency in Microsoft Office applicationsExcellent interpersonal, written, and verbal communication skills and the ability to deal effectively with a variety of people
• Ability to work independently and efficiently and also to work well in a group setting
• Highly motivated self-starter
• Knowledge of the principles of trust administration

What We Offer

• Coverage on the first day of employment for medical, dental, and vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• In-office Monday through Thursday and work from home on Fridays
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance
• Base salary of $75,000- $85,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

AN EQUAL OPPORTUNITY EMPLOYER:

Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.