Trinity F&B Catering Coordinator

Omni Hotels & Resorts; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Omni Fort Worth Hotel is seeking a detail‑oriented Catering Coordinator to support our Catering and Convention Services teams. This role handles administrative tasks to ensure timely, professional service for our guests on a busy convention center property.

You will schedule workloads, prepare proposals, type communications, manage files, take minutes, and coordinate event orders with accuracy. Strong MS Office skills and hospitality experience are essential to succeed in our team.

Qualifications

• Must have strong organizational skills and be able to multitask in a fast‑paced hospitality environment.
• Proficient in written and spoken English.
• Experience with hospitality administration or office support is preferred.

Responsibilities

• Schedule and prioritize workload to meet deadlines for managers.
• Type and distribute correspondence for assigned managers with 100% accuracy.
• Maintain account files and post‑convention/meeting documents in files and systems.
• Answer calls professionally and take accurate messages for the Trinity office.
• Distribute messages timely to managers and assist in proposals and event orders.

Skills

Organizational skills

Multitasking

English communication

Tools

Microsoft Word

Publisher

Outlook

Excel

Delphi

Opera

Synergy

Job description

Omni Fort Worth Hotel

As breathtaking as any West Texas sunset, the Omni Fort Worth Hotel offers a taste of Texas hospitality. Conveniently located in the heart of Fort Worth's exciting downtown, the hotel is adjacent to the Fort Worth Convention Center and within walking distance from the city's cultural centers, restaurants and nightlife.

The Omni Fort Worth Hotel offers unique employment experiences revolving around associate engagement and innovation. The invigorating world of hospitality resonates through the walls of our one-of-a-kind convention center property. The Omni Fort Worth will continue to be recognized for exemplary guest service and accommodation. As we provide empowerment through our Power of One culture, we work to strengthen and grow the careers of our dedicated associates. The Omni Fort Worth Hotel is searching for dedicated hospitality professionals with guest service mentality to join our extraordinary team!

Overview

The Catering Coordinator is responsible for accurately completing a variety of administrative duties requested by colleagues in the Catering and Convention Services in order to provide timely and professional service to our guests.

Responsibilities

• Schedule and prioritize workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensure that all correspondence is 100% accurate.
• Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.
• Professionally answers calls to the Trinity office and accurately takes messages, as applicable.
• Ensure that all managers receive messages in a timely manner.
• Assists in generating proposals, banquet event orders and resumes with information accurate and specific to each client.
• Manage event order and resume distribution and regular audits to ensure information is distributed in a timely and accurate
• Take minutes at meetings as directed.
• Other duties as assigned

Qualifications

• Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required.
• Previous knowledge of Delphi, Opera and Synergy is preferred.
• Must have good organizational skills and be able to multitask.
• Previous hospitality or administrative experience is required.
• Ability to effectively communicate in written and spoken English is required.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer.

The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.