Triage Patient Service Representative

Advocare LLC; Marlton (NJ); On-site; USD 32,000 - 42,000; Full time

Job summary

Advocare LLC in Marlton, NJ is seeking a patient services specialist to serve as the first contact for ENT-related inquiries, scheduling, and billing questions. You will triage calls, coordinate with clinical and billing teams, and ensure a patient-centered experience.

The role emphasizes empathy, accuracy in EMR documentation (eClinicalWorks), confidentiality under HIPAA, and the ability to manage high-volume communications while maintaining smooth office operations.

Qualifications

• Experience in a healthcare practice, preferably ENT or surgical setting.
• Strong knowledge of medical office operations and patient flow.
• Excellent customer service and interpersonal skills handling sensitive patients.
• Familiarity with EMR systems such as eClinicalWorks.
• Ability to manage multiple tasks and high-volume calls efficiently.
• Strong verbal and written communication skills.
• Maintain confidentiality per HIPAA.

Responsibilities

• Serve as first point of contact for patient concerns and questions.
• Triage calls, voicemails, and messages for routing.
• Provide empathetic, patient-centered communication.
• Resolve non-clinical issues like scheduling or insurance questions.
• Escalate clinical concerns to appropriate clinicians.
• Document interactions accurately in the EMR (eClinicalWorks).
• Coordinate with front desk, nursing, scheduling, and billing teams.
• Monitor queues to respond within the same business day.
• Assist with admin tasks: faxing, scanning, or referral paperwork.
• Maintain HIPAA compliance and protect patient information.

Skills

Healthcare experience

Customer service

Communication skills

EMR knowledge

Tools

eClinicalWorks

Job description

Description

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as the first point of contact for incoming patient concerns, complaints, or questions related to ENT services, appointments, billing, referrals, or general care inquiries.
• Triage incoming calls, voicemails, and messages to determine appropriate routing (e.g., clinical nurse, billing office, provider, surgical coordinator).
• Provide empathetic, patient-centered communication to patients and family members, ensuring concerns are acknowledged and addressed promptly.
• Resolve non-clinical issues directly when appropriate (e.g., scheduling conflicts, insurance questions, paperwork needs).
• Escalate clinical concerns, urgent medical symptoms, or unresolved patient complaints to the appropriate clinical or leadership team member.
• Document all patient interactions accurately in the EMR (e.g., eClinicalWorks) and track follow-up requirements.
• Maintain knowledge of ENT procedures, treatments, and pre-/post-op processes to assist patients with general non-clinical questions.
• Coordinate closely with front desk, nursing, surgical scheduling, and billing teams to ensure continuity of care and service excellence.
• Monitor patient call queues to ensure all messages are responded to in a timely manner, typically within the same business day unless otherwise clinically triaged.
• Support administrative tasks as needed, such as faxing, scanning, or assisting with referral paperwork follow-up.
• Maintain strict confidentiality and adhere to HIPAA regulations at all times.
• Report trends or repeated patient concerns to management for quality improvement discussions.
• Assisting with the verification of patient demographic information and updated insurance information.
• Prepping charts with the triage team for the following day ensuring all information is correct in patients' chart, and encounters are worked on.

Qualifications

• Prior experience working in a healthcare practice, preferably in an ENT, surgical, or specialty care setting.
• Strong understanding of medical office operations and patient flow.
• Excellent customer service and interpersonal skills, particularly in handling sensitive or frustrated patients.
• Familiarity with electronic medical records (preferably eClinicalWorks or a similar EMR platform).
• Ability to prioritize multiple tasks and manage high-volume call situations efficiently.
• Strong verbal and written communication skills.
• Ability to remain calm, composed, and empathetic in high-pressure situations.

Requirements

Qualifications

• Prior experience working in a healthcare practice, preferably in an ENT, surgical, or specialty care setting.
• Strong understanding of medical office operations and patient flow.
• Excellent customer service and interpersonal skills, particularly in handling sensitive or frustrated patients.
• Familiarity with electronic medical records (preferably eClinicalWorks or a similar EMR platform).
• Ability to prioritize multiple tasks and manage high-volume call situations efficiently.
• Strong verbal and written communication skills.
• Ability to remain calm, composed, and empathetic in high-pressure situations.