Treatment Coordinator Ortho

First Choice Dental; Madison (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

First Choice Dental is seeking a Treatment Coordinator Ortho in Madison, WI to bridge patients with orthodontic care. You will educate patients on options, explain financing, and coordinate appointments and follow-ups for a smooth treatment journey.

You will work with the clinical team and administrative staff to manage treatment plans, maintain records, and assist with insurance verification and billing inquiries, ensuring timely, personalized care.

Qualifications

• High school diploma or equivalent; associate degree or higher in a related field preferred.
• Previous experience in a dental or orthodontic office, particularly in a patient coordination or administrative role.
• Strong understanding of orthodontic terminology, treatment processes, and insurance procedures.
• Excellent communication and interpersonal skills to effectively interact with patients and clinical staff.
• Proficiency with dental practice management software and standard office productivity tools.

Responsibilities

• Educate patients on orthodontic treatment options, procedures, and expected outcomes to facilitate informed decision-making.
• Coordinate patient appointments, treatment schedules, and follow-ups to ensure timely and efficient care delivery.
• Manage financial arrangements including insurance verification, payment plans, and billing inquiries to support patient affordability and practice revenue.
• Maintain accurate and up-to-date patient records, treatment plans, and documentation in compliance with healthcare regulations.
• Collaborate closely with orthodontists, dental assistants, and administrative staff to streamline patient flow and enhance the overall patient experience.

Skills

Communication

Interpersonal skills

Team coordination

Office software

Bilingual (preferred)

Education

High school diploma or equivalent

Tools

Dental practice management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

MADISON, WI, US

2 days ago Requisition ID: 1110

About Company:

At First Choice Dental, we believe that when we take exceptional care of our people, our people take exceptional care of our patients. This mission is at the heart of everything we do, and our employees are a vital part of that purpose.

Our Mission

"We take exceptional care of our people, and our people take exceptional care of our patients."

About the Role:

The Treatment Coordinator Ortho plays a pivotal role in bridging the gap between patients and orthodontic care providers by facilitating clear communication and ensuring a seamless treatment journey. This position is responsible for educating patients about their orthodontic treatment options, financial plans, and scheduling, thereby enhancing patient understanding and satisfaction. The coordinator acts as a liaison between the clinical team and patients, managing treatment plans and follow-ups to optimize patient outcomes. By maintaining detailed records and coordinating insurance and payment processes, the role supports the financial health of the practice. Ultimately, the Treatment Coordinator Ortho ensures that patients receive timely, personalized care while contributing to the overall efficiency and success of the orthodontic practice.

Minimum Qualifications:

• High school diploma or equivalent; associate degree or higher in a related field preferred.
• Previous experience in a dental or orthodontic office, particularly in a patient coordination or administrative role.
• Strong understanding of orthodontic terminology, treatment processes, and insurance procedures.
• Excellent communication and interpersonal skills to effectively interact with patients and clinical staff.
• Proficiency with dental practice management software and standard office productivity tools.

Preferred Qualifications:

• Experience as a Treatment Coordinator or in dental office administration.
• Experience with orthodontic-specific software.
• Knowledge of medical billing and coding related to orthodontic services.
• Bilingual abilities to support diverse patient populations.
• Demonstrated skills in conflict resolution and patient education.

Responsibilities:

• Educate patients on orthodontic treatment options, procedures, and expected outcomes to facilitate informed decision-making.
• Coordinate patient appointments, treatment schedules, and follow-ups to ensure timely and efficient care delivery.
• Manage financial arrangements including insurance verification, payment plans, and billing inquiries to support patient affordability and practice revenue.
• Maintain accurate and up-to-date patient records, treatment plans, and documentation in compliance with healthcare regulations.
• Collaborate closely with orthodontists, dental assistants, and administrative staff to streamline patient flow and enhance the overall patient experience.

Skills:

The required skills enable the Treatment Coordinator Ortho to communicate complex treatment information clearly and compassionately, ensuring patients feel informed and supported throughout their care. Organizational skills are essential for managing multiple patient schedules, coordinating with clinical teams, and maintaining accurate records, which directly impact treatment efficiency and patient satisfaction. Proficiency with practice management software facilitates smooth handling of appointments, billing, and insurance claims, reducing administrative errors and delays. Preferred skills such as bilingual communication and advanced software knowledge enhance the ability to serve a broader patient base and streamline office operations. Together, these skills empower the coordinator to act as a vital link between patients and providers, fostering trust and contributing to the practice’s success.