Treatment Coordinator

Unique Orthodontics; Hanford (CA); Hybrid; USD 23,866 - 33,992; Full time

Benefits offered by this job

Medical Benefits

Dental and Vision Benefits

401(k) Retirement Plan

Sick Leave

Unpaid Time Off

Job summary

A dental care provider in California is seeking a Treatment Coordinator who excels in sales and has dental experience, particularly in orthodontics. This full-time position requires strong communication skills, the ability to convert examinations into treatment plans, and maintaining patient satisfaction. The role involves working across multiple office locations and achieving a conversion rate target of 60%. Bilingual candidates (fluent in Spanish) are preferred. Compensation includes a competitive hourly rate plus performance incentives.

Qualifications

• High school diploma or equivalent required.
• Fluent in Spanish to assist a diverse patient demographic.
• Knowledge of orthodontic field procedures and terminology.

Responsibilities

• Convert examinations into accepted treatment plans.
• Ensure appointment schedule is optimized.
• Conduct initial consultations and explain treatment options.
• Maintain patient records in compliance with HIPAA regulations.
• Achieve a patient conversion rate target of 60%.

Skills

Strong sales skills

Excellent communication skills

Organizational skills

Time management

Bilingual (Fluent in Spanish)

Education

High school diploma or equivalent

Job description

Position Overview

Treatment Coordinator. We are seeking an individual with dental experience, particularly in orthodontic procedures, who excels in sales for the Treatment Coordinator position.

The ideal candidate will provide professional service to our patients while following directions and maintaining a friendly, inviting demeanor. We are looking for a sales‑oriented, competitive, adaptable, and resilient professional with a positive attitude, a commitment to customer service, and a focus on growth.

Position Type: Full‑Time

Travel: This is a traveling position across 8 office locations.

Schedule: 5 days per week (Monday through Saturday)

Pay Rate: $21 per hour, plus eligible performance‑based incentives.

Location: Various office locations.

Job Description

The Treatment Coordinator will be responsible for converting examinations into accepted treatment plans, following up with patients, and ensuring the appointment schedule is optimized for maximum conversion. This role involves reaching out to patients, marketing our services, and focusing on achieving strong financial results.

If you are enthusiastic about sales and patient care, we want to hear from you!

Key Responsibilities

• Review the schedule in advance to confirm appointments for new patients.
• Prepare the consultation room for the orthodontist, ensuring it is set up appropriately.
• Verify that all required documentation, including health history and patient information, is accurately completed and entered.
• Greet and assist patients and their families in a warm and welcoming manner.
• Conduct initial consultations to explain treatment options, processes, and patient expectations.
• Discuss treatment plans with patients and their families, ensuring they understand the associated risks and limitations.
• Clearly explain treatment costs and financing options to patients.
• Address patient concerns and inquiries promptly and professionally, demonstrating empathy and compassion.
• Coordinate treatment plans from initial consultation to completion, confirming appointment statuses and outcomes.
• Answer phone calls, schedule or confirm appointments, and follow up with converted patients.
• Maintain detailed notes of examinations and important patient information.
• Document patient interactions accurately and efficiently.
• Organize patient paperwork in accordance with administrative protocols, including auditing and scanning.
• Collaborate with the orthodontic team to ensure seamless patient care and communication.
• Maintain accurate patient records in compliance with HIPAA regulations.
• Stay updated on orthodontic procedures, technology, and best practices to provide informed guidance.
• Achieve a successful patient conversion rate target of 60%.
• Follow up with patients' postexamination to ensure continuity of care, including calls to those you have converted.
• Maintain cleanliness and organization in the work area.
• Build rapport and maintain professional relationships with patients, families, and colleagues.
• Assist with financial tasks as needed, including managing contracts, payments, and fees.

Qualifications

• High school diploma or equivalent.
• Fluent in Spanish.
• Knowledge of orthodontic field procedures and terminology.
• Knowledge of HIPAA standards and handling of Protected Health Information (PHI). Proficient in phone communication.

Skills

• Strong sales skills.
• Excellent communication skills, both written and spoken.
• Exceptional organizational and time management skills.
• Ability to thrive in a fast‑paced office environment while maintaining professionalism.
• Physical Requirements:
• Ability to sit for long periods in front of a computer.
• Ability to stand and walk in the office.

What We Offer

• Medical Benefits
• Dental and Vision Benefits
• 401(k) Retirement Plan
• Sick Leave: Accrual of five days (40 hours) per calendar year
• Unpaid Time Off: Up to 10 unpaid time‑off requests available per calendar year. Note: Currently, we do not provide paid holidays or paid personal time off.