Treasury & Tax Office Administrative Specialist

Hudson Council On Aging; Secretary (MD); On-site; USD 50,000 - 68,000; Full time

Job summary

Hudson Council On Aging is seeking an Administrative Secretary in the Treasurer/Collector’s Office to provide administrative, customer service and financial support for the department’s operations.

Qualifications include a high school diploma or equivalent, at least 3 years related municipal and/or banking experience, and proficiency with word processing, spreadsheets and databases; Vadar/Munis experience is desirable. Strong communication with the public and officials is essential.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years related municipal and/or banking experience.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Assist with real estate, excise and personal property tax collections, and water payments, in person and by mail.
• Balance daily cash receipts and perform accounts payable functions.
• Maintain accurate records for transmission to accounting on a weekly, monthly, and quarterly basis.
• Provide information and assistance to the public and professionals; respond to inquiries by phone and in person.

Skills

Communication skills

Customer service

Cash handling

Administrative support

Education

High school diploma

Tools

Vadar/Munis

Job description

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Administrative Secretary - Treasurer/Collector's Office

The Town of Hudson is seeking an individual to fill an Administrative Secretary position in the Treasurer/Collector’s Office. Applicant must possess excellent communication skills and the ability to act independently and have a general knowledge of office administration. Applicants must be proficient with different computer applications, including word processing, spreadsheets, and database applications. Vadar/Munis experience is desirable. Communications skills are essential, including an ability to relate in a polite and professional manner with the public, other employees, and officials of other governmental units.

Position Summary: Under the general supervision of the Treasurer/ Collector, the Administrative Secretary provides administrative, customer service and financial support services to the Collector’s office to ensure efficient operation of the department.

Supervision: The Administrative Secretary works under the administrative direction of the Assistant Treasurer/Collector, or in his/her absence, the Treasurer/Collector, following established rules, regulation and policies to complete assigned tasks according to a prescribed time schedule, with assistance provided by the Treasurer/ Collector.

Essential Functions:

The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Assists with the collection of real estate, excise, and personal property taxes, as well as water payments, in person and by mail by receiving, preparing and electronically processing payments
• Responds to inquiries, and provides assistance to the public, mortgages and title companies, and lawyers by researching and preparing documents, making necessary referrals, and typing Municipal Lien Certificates
• Balances daily cash receipts and performs accounts payable functions
• Maintain accurate records to be transmitted to accounting weekly, monthly, quarterly
• Researches and prepares customer refunds
• Orders office and equipment maintenance supplies and arranges for equipment maintenance;
• Performs administrative support functions, including copying and faxing
• Performs other related duties as required by the Tax Collector
• Provides information and assistance to the public; responds to inquiries, requests, and concerns on the telephone and in person and refers individuals to other resources as deemed appropriate
  
  

Qualifications

Education, Training and Experience: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Special Requirements

Education & Experience: High school diploma or equivalent, Minimum 3 years related municipal and/ or banking experience, Equivalent combination of education and experience will be considered.

Miscellaneous Information

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The Town of Hudson is an Equal Opportunity / Affirmative Action employer. The Town of Hudson does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or an individual’s status in any group or class protected by applicable federal, state, or local law. The Town of Hudson encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.

Job Details

Job ID T/C Category Employment Opportunities Status Open Clerical Union Salary $49,535 - $67,799 Posted August 12, 2026 8:00 AM Closing Open Until Filled Attached Files Administrative Secretary - Collectors Advertisement (PDF)

Administrative Secretary - Collectors Job Description (PDF)

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