Treasury Specialist - Agency Admin

Family Residences and Essential Enterprises, Inc.; Bethpage, Northern (NY, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Family Residences and Essential Enterprises, Inc. is seeking a Treasury Specialist to manage purchase card programs and related banking activities. You will handle card master files, daily transactions, and journal entries, ensuring timely posting and compliance.

The role supports subsidiaries and affiliates under management, with a focus on accuracy and policy adherence. The ideal candidate has basic accounting skills, strong attention to detail, and solid Excel/Office capabilities.

Qualifications

• Education required or equivalent; college accounting/finance courses are preferred.
• Experience in accounting, finance, banking or related administrative roles preferred.
• Specialized training not required; training provided on hire.

Responsibilities

• Manages agency purchase cards, card master files, and limits.
• Imports daily transactions and monitors workflow for issues.
• Follows up on unapproved transactions to ensure timely posting.
• Downloads daily bank transactions and prepares preliminary journal entries.
• Uploads files to the bank, including Positive Pay and ACH files.
• Enters Account Transfer and Wire Transfer requests via online banking.
• Notifies departments of returns or unusual deposits and resolves per policy.
• Initiates tax payments online using EFTPS and state portals.
• Ensures documentation is complete and compliant.

Skills

English proficiency

Basic accounting

Microsoft Office

Excel

Teamwork

Communication

Education

High School Diploma or equivalent

Accounting/Finance coursework preferred

Tools

Online banking portal

EFTPS

Job description

Enjoy making a difference? Join the team at FREE, enriching the lives of others, one individual at a time.

Family Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual /developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy.

POSITION SUMMARY

Under the supervision of the Chief Finance and Data Officer, the Treasury Specialist manages all purchase card programs for the organization and handles various banking related functions for FREE, its subsidiaries, and its affiliates under management agreement.

DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS

• Understands and follows established department policy and procedures as they relate to banking and corporate card programs.
• Manages the agency purchase cards, including card master files and card limits.
• Imports daily transactions and monitors workflow for any issues.
• Follows up on unapproved transactions and rejected items to ensure timely posting for payment.
• Downloads daily bank transactions for all accounts and prepares the preliminary journal entry for daily cash.
• Uploads files to the bank, including but not limited to Positive Pay files and ACH payment files.
• Enters approved Account Transfer and Wire Transfer requests via the online banking portal.
• Promptly notifies the appropriate department of any returned items or unusual deposits and ensures they are resolved according to policy.
• Initiates all federal, state, and corporate tax payments online using specialized government payment portals (e.g., EFTPS, state tax departments) and corporate online banking systems.
• Ensures that all required documentation (paper and electronic) is completed/processed appropriately, in a timely manner, and meets quality and compliance thresholds.
• Performs other incidental and related duties as required and assigned.

Responsibilities of All FREE Employees

• Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community.
• Complies fully with FREE’s confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees.
• Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk.
• Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours.
• Meets all job requirements and stays in compliance.
• Adheres to FREE’s standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations.

Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, and may be changed by FREE at any time, with or without notice to the employee.

QUALIFICATIONS

• Education:
• High School Diploma or equivalent required; college degree or college level courses in Accounting or Finance preferred.
• Experience:
• Experience in accounting, finance, banking or a related administrative role preferred.
• Specialized Training, Licenses, Certifications:
  • Not required, training will be provided upon hire as needed
• Knowledge, Skills, Competencies, and Abilities:
• Functional proficiency in spoken and written English
• Basic accounting skills
• Computer skills with knowledge of Microsoft Office Suite, especially Excel.
• Demonstrated ability to work in a team environment with flexibility, keeping others informed and anticipating needs is essential.
• Knowledge of banking operations, cash management, ACH and wire transfers, and corporate card programs.
• Ability to accurately process, review, and reconcile financial transactions and resolve discrepancies and exceptions.
• Ability to accurately manage cash and banking transactions with a high degree of precision, coordination, and control, in accordance with established policies and procedures.
• Must be efficient, well organized, detail oriented, and have excellent verbal and written communication skills.
• Other Requirements:
• None

WORK ENVIRONMENT

This role is performed in-person in a standard office environment.

PHYSICAL REQUIREMENTS

• Employee is required to sit, walk and stand for prolonged period of time (at least 8 hours).
• Employee is required to effectively communicate both verbally and in writing.
• Employee is required to operate standard office equipment such as computers, phones, photocopiers, fax and filing cabinets.
• Employee is required to reach with hands and arms.
• Employee may be required to lift, bend, or move light items.

Notwithstanding the above listed physical requirements of this position, FREE will provide reasonable accommodations to allow employees to perform the essential functions of the position, provided such reasonable accommodations do not cause undue hardship on FREE.

FREE is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, FREE complies with applicable state and local laws governing non-discrimination in employment in all of its locations. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.

Family Residences and Essential Enterprises’ affirmative action efforts related to protected veterans and individuals with disabilities are set out and described in our affirmative action plan for protected veterans and individuals with a disability. If you have any questions or would like to view the affirmative action plan, please visit our website www.familyres.org