Travel Coordinator

Iḷisaġvik College; Utqiaġvik (AK); On-site; USD 46,000 - 65,000; Full time

Benefits offered by this job

Leave - holidays & paid leave

Health insurance

Life insurance

Retirement plan

Job summary

Ilisagvik College is seeking a Travel Coordinator to manage reservations (air, lodging, car rentals), per diems, and travel budgets for students, staff, and contractors. The role emphasizes timely processing, approvals, and accurate recordkeeping.

Qualifications include an Associate degree or equivalent, 2+ years in a business office, and proficiency with MS Office and internet research. The position is full-time in Alaska with benefits.

Qualifications

• Associate’s degree or equivalent in Business Administration or similar degree.
• Minimum of two years’ experience in a business office environment.
• Minimum of three years demonstrated experience with PCs, MS Office products and internet research.

Responsibilities

• The Travel Coordinator handles reservations and purchases for travel and per diems for students, staff, and contractors.
• Arrange Alaska Airlines mileage travel and secure approvals prior to dates.
• Process travel closeout and maintain electronic records after trips.
• Coordinate with various departments on travel budgets and related matters.
• Create travel advances, check requests and purchase orders as needed.
• Maintain a comprehensive travel log for data access.
• Provide back-up to front desk reception.
• Comply with policies, laws, and directives; perform related duties as assigned.

Skills

Travel procedures

Communication

Deadlines

Independent work

Travel requisitions

Multicultural interaction

Background check

Iñupiat knowledge

Community values

Education

Associate degree

Two years experience in business office

MS Office proficiency

Tools

MS Word

MS Excel

Internet research

Job description

REPORTS TO: Chief Financial Officer

WORK SCHEDULE: Monday–Friday: 8:30 a.m. – 5p.m.

COMPENSATION: $40.22/hour + DOE + Benefits, Non-Exempt Permanent Full-Time Position

CLOSING DATE: Until Filled

Ilisagvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners.

SUMMARY OF POSITION:

The Travel Coordinator is responsible for all reservations and purchases of travel for student activities, staff, faculty and contractors required by the College including (but not limited to) air fare, lodging, car rentals, conference registrations and per diems in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Arrange all Alaska Airlines mileage travel.
  
• Responsible for the verification of account coding and securing of necessary approvals prior to travel dates.
  
• Upon completion of trips, the Travel Coordinator will process travel closeout and maintain appropriate related records in electronic formats.
  
• Interfaces with the Office of the Dean of Administration, Finance Department, Student Services, and other departments on travel budgets and related matters.
  
• Creates travel advances, check requests and purchase order requests as needed for all travel.
  
• Creates a comprehensive travel log for organized, efficient and effective access to data.
  
• Provide back-up to the front desk reception position.
  
• Complies with College policies, procedures and administrative directives, as well as state, federal, and local laws, regulations, and ordinances.
  
• Performs other related duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES:

• Demonstrated experience in travel procedures.
  
• Exceptional oral, written, and interpersonal communication skills.
  
• Demonstrated ability to meet extremely tight deadlines and accept other duties as assigned.
  
• Demonstrated ability to work independently and under minimal supervision.
  
• Experience monitoring travel requisitions and purchase orders.
  
• Demonstrated ability to interact effectively in a multicultural environment.
  
• Ability to pass a pre-employment background check.
  
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
  
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
  
• Ability to interpret and represent College actions and western institutions to the North Slope community.
  
• Ability to support Iḷisaġvik College’s mission.

EDUCATION/CERTIFICATES/EXPERIENCE [Required]:

• Associate’s degree or equivalent in Business Administration or similar degree.
  
• Minimum of two years’ experience in a business office environment.
  
• Minimum of three years demonstrated experience with PCs, MS Office products (such as, but not limited to, Word and Excel), and efficient Internet research techniques.

EDUCATION/CERTIFICATES/EXPERIENCE [Preferred]:

• Bachelor’s degree.
  
• Minimum of 5 years’ experience in a business office environment.
  
• Valid driver’s license.

Candidates who meet most but not all of the qualifications above, but have equally strong alternative credentials are invited to apply and will be considered.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, talk, and hear. The employee may occasionally be required to climb or balance, and may drive a vehicle.

The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS:

The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.

BENEFITS:

Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Ilisagvik College is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - Ilisagvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

If any questions, please contact [e-mail]

Ilisagvik College is a Drug Free Workplace and Equal Opportunity Employer