Travel and Expense Coordinator

CSI Companies; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental and Vision coverage options

State of the art fitness facility

Award winning corporate culture

HSA with a company match

401(k) retirement plan

Job summary

A leading staffing and consulting firm in Jacksonville, Florida, is seeking a Travel and Expense Coordinator to manage travel reimbursements and support compliance. In this role, you will analyze expense reports, provide business support for transactions, and identify process improvements. Ideal candidates will have advanced analytical skills, proficiency in MS Office, and 1–2 years of relevant experience. Benefits include medical coverage, fitness facilities, and a 401(k) retirement plan.

Qualifications

• 1-2 years experience in the administration of a corporate travel and expense program is preferred.
• Ability to work independently and collaboratively.
• Commitment to continuous learning and innovation.
• 1–2 years experience in corporate travel and expense administration.

Responsibilities

• Analyze and approve consultant expense reports.
• Generate reports and analyze data for compliance.
• Manage inquiries on expense report payment policies.
• Prepare documentation for client invoicing.
• Train employees on entering and reconciling expenses.
• Prepares clear and concise documentation to adequately support all expense charges to ensure accurate and timely client invoicing.
• Identifies opportunities to improve travel and expense processes, such as automation, system enhancements, or policy revisions, and provides recommendations to management.
• Interacts with all levels of the organization and trains employees on entering and reconciling expenses.

Skills

Self-motivated

Advanced analytical skills

Detail-oriented

Proficient with MS Office

Tools

MS Office

Excel

Word

Job description

We’re looking for a Travel and Expense Coordinator who thrives in a fast-paced, collaborative environment. This position plays a vital role in the administration of all travel and expense reimbursement for CSI’s consultants. As a Travel and Expense coordinator, you will ensure timely and accurate reporting as well as compliance through policy and regulations for travel and expense related processes. This role allows for collaboration with the entire finance department to fuel efficiencies to streamline expense policies.

This position is located onsite at our Jacksonville, Florida office.

Discover Your Next Big Opportunity with CSI Companies

At CSI Companies, we don’t just help people find jobs, we help them build careers that matter. Compassion is central to our operations, fostering empathy, understanding, and support for employees and partners. Transparency and open communication are pillars that are values that are championed In the organization. Working at CSI offers more than just a job – it is a place where individuals can grow and excel in their field. We prioritize agility in responding to market demands and client needs. Our dedication to excellence drives us to deliver exceptional results and overcome challenges through continuous innovation. Whether you're a creative thinker, a tech-savvy problem solver, or a healthcare hero, we connect you with top-tier employers and roles that align with your goals, passions, and lifestyle. As a Best Places to Work award-winner and a trusted partner to a variety of clients, we specialize In tailoring solutions In healthcare IT, Implementation Services, and more, offering everything from remote consulting opportunities to direct-hire roles and in-house careers.

What You'll Do:

• Analyzes and approve consultant expense reports, evaluating if it is a viable expense to be reimbursed.
• Provides analytical and technical business support for the company’s travel and expense transactions.
• Generates reports and analyzes data to identify trends and ensure compliance with travel and expense policies.
• Serves as a point of contact to manage and resolve inquiries on expense report payment policies, procedures, and practices.
• Assists in the coding of CSI credit card travel expenses to ensure all activity is properly billed to the appropriate end client.
• Prepares clear and concise documentation to adequately support all expense charges to ensure accurate and timely client invoicing.
• Identifies opportunities to improve travel and expense processes, such as automation, system enhancements, or policy revisions, and provides recommendations to management.
• Interacts with all levels of the organization and trains employees on entering and reconciling expenses.

Your Experience:

• Self-motivated, ability to work independently and with a team
• Advanced analytical skills and highly detail oriented.
• Proficient with MS Office (Microsoft Excel, Word, and Office)
• 1-2 years experience in the administration of a corporate travel and expense program is preferred.
• A passion for innovation, a love of problem-solving, and a commitment to continuous learning.

Why CSI? You'll gain access to:

• Medical, Dental and Vision coverage options
• State of the art fitness facility Included with access to group fitness classes and wellness challenges
• An award winning corporate culture where Innovation and success Is celebrated
• Access to HSA with a company match
• Participation In company 401(k) retirement plan

The CSI Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.