Trauma Registrar (Coding/ICD10 experience required) - Days

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 60,000 - 75,000; Full time

Job summary

Vanderbilt Health seeks a meticulous Trauma Registrar to collect, abstract, and enter trauma patient data into the NTRACS Trauma Registry. You will assign ICD-10/ICD-10-PCS codes and support Level I Trauma Center verification through accurate data handling.

You will review records, ensure data quality, and collaborate with clinicians to meet regulatory standards and performance improvements.

Qualifications

• Experience with medical record review, data abstraction, and medical terminology.
• Knowledge of ICD-10 coding and healthcare documentation standards.
• Strong computer skills and attention to detail.

Responsibilities

• Abstract and enter trauma patient data into the trauma registry.
• Review medical records for accuracy and compliance with reporting standards.
• Assign and validate ICD-10 codes and other injury data elements.
• Collaborate with clinical teams to ensure high-quality trauma data.

Skills

Medical terminology

Data abstraction

ICD-10 coding

Attention to detail

Education

High School Diploma or GED

Tools

Epic EMR

Job description

Discover Vanderbilt Health

With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world‑class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

Peds Trauma Admin

Job Summary

Responsible for collection, abstraction, and data entry of trauma patient information in the NTRACS Trauma Registry of Vanderbilt University Medical Center. Identified and performs data collection, abstraction and entry of all trauma patients accurately. Assigns all ICD10CM, ICD10PCS and AIS codes into the Trauma Registry. Supports the registry requirements for verification as a Level 1 Trauma Center by the State of Tennessee, National Trauma Data Bank (NTDB), Trauma Quality Improvement Program (TQTIP) and America College of Surgeons Committee on Trauma (ACS). Responsible for complete abstraction for a patient’s pre‑hospital care, ED summary, diagnosis, procedures and discharge information.

We are seeking a detail-oriented Trauma Registrar to support our Trauma Program by accurately collecting, reviewing, and maintaining trauma patient data in accordance with state and national registry requirements.

Key Responsibilities

• Abstract and enter trauma patient data into the trauma registry.
• Review medical records for accuracy, completeness, and compliance with reporting standards.
• Assign and validate ICD-10 codes and other required injury-related data elements.
• Collaborate with clinical teams to ensure high-quality trauma data for performance improvement and regulatory reporting.

Required Qualifications

• Experience with medical record review, data abstraction, and medical terminology.
• Knowledge of ICD-10 coding and healthcare documentation standards.
• Strong computer skills and attention to detail.

Preferred Qualifications

• AIS (Abbreviated Injury Scale) training and/or certification.
• Knowledge of anatomy and physiology.
• Experience using Epic electronic medical record (EMR) systems.
• Previous trauma registry or trauma program experience.

Work Schedule & Location

• Monday - Friday during standard business hours
• Full-time, 40 hours per week
• Anticipated start date: October 2026

Key Responsibilities

• Collection/abstraction of 300+ data points and entry into the NTRACS Trauma Registry database on all trauma patients admitted to VUMC and MCJCH as a Level I Trauma Center.
• Data Management- data integrity, reports and data presentation
• Anatomy and Conditions of Injury
• Coding and Scoring Concepts
• Registry- NTDB, State(s), and internal registry
• Communicates with department staff including physicians, managers, nursing staff, process improvements and research coordinators. Participates in validation of 5-10% of Registry data entry, tracks inconsistencies, and educates co‑workers as needed.
• Maintains knowledge of current trends and developments by participating in:
• Taking monthly TQIP quizzes and reports
• TQIP Open Forum webinars.
• Participates in registry specific coursework and continuing education courses per year, and meetings and activities.
• Data Entry and Reporting
• Abstracts data and performs data entry by determining appropriateness of patient entry, within timelines of quality measures (=/>95) and discharge requirements.
• Codes diagnoses and hospital procedures ICD10 and enters into Trauma Registry
• Submits trauma data to registry and databank and various Level 1 Trauma centers.

Technical Capabilities

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

• Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co‑workers.

Core Capabilities

Supporting Colleagues: Develops Self and Others: Continuously improves own skills by identifying development opportunities. - Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day‑to‑day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level: 1 year

Education: High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well‑being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.