Transportation Supervisor 1 (NY HELPS)

Stony Brook University; Stony Brook (NY); On-site; USD 50,000 - 54,000; Full time

Job summary

Stony Brook University is seeking a Transportation Supervisor 1 to plan and supervise daily vehicle operations within the Mobility and Parking Services department.

The role requires a NYS CDL Class B with Passenger and Air Brakes, plus 19A certification, and a clean driving record. The position includes overtime, two shifts, and location pay, with the NY HELPS designation guiding non-competitive appointment eligibility.

Qualifications

• Must have NYS CDL Class B with Passenger and Air Brakes; 19A certification as required by NY DMV.
• Passenger endorsement without restrictions (L, Z, N1 or N2 not allowed).
• Clean motor vehicle record with no major violations; pre-employment testing for controlled substances.

Responsibilities

• Plan and schedule daily vehicle assignments; track utilization, fuel/oil use, mileage, and work orders.
• Supervise drivers and staff; monitor attendance; process payroll and overtime; conduct performance evaluations.
• Maintain vehicle maintenance records; coordinate repairs and servicing; supervise inspections and fuel deliveries.
• Schedule normal and overtime shifts for drivers; use university software systems to dispatch vehicles and oversee operations.
• Coordinate with disability services for para-transit; manage external vendor coordination and billing when needed.
• Interface with mechanics to schedule repairs and track vehicle status; ensure compliance with department policies.

Skills

Fleet management

Staff supervision

Vehicle dispatch

CDL & DMV compliance

Record keeping

Education

High school diploma

Tools

SBU Smart Transit

SBU Fuel Station software

Petrovend

Job description

Job Description - Transportation Supervisor 1 (NY HELPS) (2601150)

Required Qualifications

Per Civil Service Standards and Specifications. Must have taken and passed the specific job-related Civil Service Exam and be reachable on the appropriate Civil Service list. The Civil Service list for this position might provide insufficient acceptors, therefore, a non-competitive appointment may be made through the NY HELPS Program (**see "Special Notes").

Either 1. Current New York State Employee and have one year of permanent non-competitive service as a Motor Vehicle Operator or Bus Driver;

OR 2. Three years of experience in the management or supervision of fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles;

OR3. Six years of experience overseeing the maintenance of motor vehicles and keeping records and reports of that maintenance from a pool of at least 30 vehicles.

Substitution:You may substitute a High School Diploma or a High School Equivalency Diploma issued by an appropriate educational authority for two years of the experience described in #2, or four years of the experience described in #3.

Must have, keep and maintain a valid NYS CDL Class B Driver’s License with Passenger and Air Brakes and be able to be 19A certified as required by New York State DMV. Must have a passenger endorsement without restrictions L, Z, N1 or N2 as they are considered non-qualifying. Must have a motor vehicle record which is free from major violations or a pattern of repeat violations (*** Out-of-State Applicants, see "Special Notes"). Appointment will be contingent upon proof of identity and eligibility for employment and successful completion of pre-employment testing for controlled substance use as mandated by the Federal Highway Administration Omnibus Transportation Act of 1991. Please note that employment cannot commence until notification for successful completion of this pre-employment testing is received. Must comply with the Omnibus Transportation Employee Testing act (drug and alcohol testing).

Preferred Qualifications

One year of experience as a Bus Driver and one year of experience supervising staff. Certified New York State 19A Examiner.

Brief Description of Duties

Transportation Supervisor 1 will plan and schedule the daily work assignments of vehicles. Prepare and maintain records of vehicle utilization, gas and oil consumption, mileage reports, and work orders. Transportation Supervisor 1 will be responsible for reviewing drivers’ reports of vehicle malfunctions and scheduling repairs and routine services. Responsible for supervising the transportation staff, scheduling normal and overtime work assignments, monitoring time and attendance, and preparing performance evaluations.

• Plan and schedule the daily assignment of vehicles by determining which vehicles are available, reviewing advance requests, responding to two-way radio calls, and handling telephone requests. Coordinate with Disability Support Services to schedule para-transit transportation and coordinate accident support according to Department policy. Reserve vehicles for use by other University departments and outside organizations and coordinate billing for such services, as needed. Coordinate with outside vendors for service requests the Department determines they cannot fulfill.
• Supervise bus drivers and administrative staff, monitor time and attendance, and prepare performance programs and evaluations. Ensure proper distribution of employee paychecks. Dispatch drug and alcohol testing and arrange/ monitor driver overtime. Keep an inventory of all supplies and order additional supplies as needed.
• Prepare and maintain records of vehicle utilization, mileage reports, bus/ADA shuttle usage reports, and work orders. Monitor, log and arrange for fuel deliveries. Perform the necessary fuel tank inspections as required. Assist in the maintaining of the 19-A records for the New York State Motor Vehicles Department.
• Schedule normal and overtime work assignments for all drivers daily, weekly, and charters.
• Required to utilize University software systems, including SBU Smart Transit, in order to dispatch vehicles and supervise SBU Transit Operations. Utilize SBU Fuel Station software; Petrovend.
• Review drivers’ reports of vehicle malfunctions. Confer with mechanics in order to coordinate the scheduling of required repairs and routine servicing. Track and coordinate required vehicle inspections.
• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes

These are full-time positions consisting of 40 hours per week. Two separate shifts are being filled under this vacancy.

• Wednesday through Friday: 11:00 a.m. to 7:30 p.m.; Saturday and Sunday 8:00 a.m. to 4:30 p.m.
• Sunday through Thursday 3:45 p.m. to 12:15 a.m.

These are FLSA Nonexempt positions, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference. Night and weekend work required. SG 11 Hiring Rate $49,841. This position includes location pay of $4,150 annually.

The selected candidate must successfully clear a background investigation.

For this position, we are unable to sponsor candidates for work visas.

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 12, 2025 and July 15, 2026. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective July 15, 2026 or later will be addressed with a subsequent cover-in.

Essential Position:

This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Seniority for promotion is the length of service in the Operational Services Bargaining Unit. Seniority applies to vacant non-competitive class positions in salary grades higher than the applicants grade. Applicants must meet the posted qualifications/job requirements, legitimate operating needs of the department and have the ability to perform duties and responsibilities satisfactorily.

At time of submission, candidates must include all relevant work experience and training/education information. Submissions failing to do so, will not be considered. Upon conditional offer, the State Classified Appointments Unit will ask for proof of relevant experience or training/education. Time and attendance, past evaluations, disciplinary history and the ability to perform the physical and supervisory aspects of this position will be considered as part of the selection process.

Verifiable proof of credentials as stated above are the responsibility of the applicant. Please be prepared to document proof of qualifications with application.

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of official start date.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university, The Office of Equity and Access (OEA) at [phone] or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .

Job Number

2601150

Job Field

Civil Service Positions

Primary Location

Department/Hiring Area : Mobility and Parking Services

Schedule

Full-time

Shift

Day Shift Shift Hours : Shift 1: Wed- Fri 11:00am- 7:30pm and Sat/Sun 8:00am- 4:30pm, Shift 2: Sun-Thurs 3:45pm-12:15am