Transportation Secretary

Upper Moreland Township School District; Willow Grove (PA); On-site; USD 29,000 - 39,000; Full time

Job summary

Upper Moreland Township School District is seeking a Transportation Secretary to support the Transportation Department. The role involves records management, dispatch, communications, and reporting in compliance with federal, state, and local policies.

The successful candidate will coordinate schedules, registrations, and route information, with a strong emphasis on accuracy and coordination with district staff.

Qualifications

• High School Diploma required.
• Secretary experience preferred.
• Proficiency with Google Suite tools.
• Must pass federal/state background checks.
• Compliance with all employment regulations.

Responsibilities

• Answer all calls and route to appropriate district personnel.
• Distribute communications and dispatch within Transportation.
• Maintain transportation records and filing systems.
• Assist with scheduling, registrations, and route coordination.
• Prepare and route reports for district transportation.
• Maintain calendar and coordinate early dismissals/late buses.

Skills

Secretary experience

Keyboard proficiency

Google Workspace

Office equipment

Education

High School Diploma

Tools

Office machines

Job description

Upper Moreland Township School District Job Description

Position: Transportation Secretary

Department: Transportation

Reports to: Transportation Director

FLSA Status: Non-Exempt (Hourly) Educational Support Professional Association

Schedule: Full-time, 8 hours/day, 12 Months

Starting Hourly Rate: $24.25

Mission Statement

The Upper Moreland Township School District is an educational institution working in partnership with the community to provide all students with educational opportunities to develop knowledge, skills, behaviors, and habits of mind necessary for excellence and success as critical thinkers, as caring and confident individuals, and as contributing members of society. The District reflects the shared values of a diverse community of stakeholders and focuses on student success socially, emotionally, physically, and academically. Students of the Upper Moreland Township School District will be provided with the foundation and skills necessary to excel in the exciting, complex, and interdependent world in which they live.

Summary

Responsible for maintaining records, dispatch, communications and reporting in support of the school district Transportation Department in accordance with Federal and State laws in addition to local school district policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include The Following

(Other appropriate duties may be assigned.)

• Answer all incoming calls and route those calls requiring the attention of other district personnel.
• Troubleshoot parental complaints and act as a liaison between district and out-of-district schools, parents, students and employees.
• Distribute student disciplinary reports to the appropriate personnel. Scan reports to student files once completed.
• Maintain all files relating to accidents, complaints and equipment maintenance.
• Basic computer skills including but not limited to Microsoft Word, Microsoft Excel, Power Point, Google Workspace (Sheets, Forms, Drive, Docs, Slides, etc.) Experience working with eSchool, Transfinder, Synovia and Frontline software is a plus.
• Prepares and distributes all specialized transportation request forms as needed.
• Prepare office supply orders and maintain supply inventory.
• Occasionally assist special needs students while riding in a school vehicle.
• Knowledge of the public and non-public school locations as well as Upper Moreland Township.
• Prepares weekly schedule of assignments for activities, late buses and co-curricular field trips and distribute upon management approval.
• Maintain radio communication between the transportation office and fleet vehicles.
• Coordinate all school calendar schedules of early dismissals, closures, late arrivals, etc. and distribute to drivers on a monthly basis.
• Process new registrations, withdrawals, changes of address, custody schedules for alternating transportation and specialized transportation requests.
• Track special needs student ridership for Access reporting.
• Participate in training sessions as needed to stay current with transportation issues that impact that district.
• Perform all other duties as assigned by the Transportation Manager.
• Maintain regular attendance.

Qualifications

• High School Diploma
• Secretary experience preferred
• Keyboard proficiency and ability to use various office machines and equipment
• Proficiency in Google Suite
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
• Candidate must adhere to all local, state, federal, and school code requirements for employment.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodations that will be required.

Upper Moreland Township School District shall not discriminate in their educational programs, activities or employment practices based on race, color, national origin, sex, sexual orientation, disability, age, religion, veteran status, ancestry, genetic information, or any other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, as amended, Genetic Information Nondiscrimination Act of 2008, and the Pennsylvania Human Relations Act. Information relative to special accommodation, grievance procedure, and the designated responsible official for compliance with Title VI, Title IX, and Section 504 may be obtained by contacting the school district.