Transportation Office Administrator

Addison Group; Romeoville (IL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Contract extension potential

Career advancement opportunities

Exposure to transportation management

Job summary

Gosnaphop is seeking a Transportation Office Administrator for an overnight distribution setting in Romeoville, IL. This 100% onsite role focuses on handling transportation paperwork, data entry, and document management across multiple internal systems.

The ideal candidate will be highly organized, precise with large data sets, and comfortable in a busy office environment. The contract through February offers potential extension and possible permanent hire depending on performance and business

Qualifications

• High school diploma or equivalent required.
• At least 1 year of professional experience in logistics, transportation, scheduling, tracking/tracing, freight brokerage, or a related field.
• Previous professional office/administrative experience required.
• Intermediate Microsoft Excel skills.
• Comfortable working with spreadsheets and large amounts of numerical information.
• Ability to organize, sort, copy, and manipulate data in Excel.
• Familiarity with basic Excel functions; experience with PivotTables and VLOOKUPs is a plus.
• Understanding of transportation documentation, including Bills of Lading (BOLs).
• Strong attention to detail and data accuracy.
• Excellent organizational and time-management skills.
• Dependable and consistent attendance.
• Ability to remain calm and productive in a high-volume environment.
• Positive, team-oriented attitude.
• Comfortable performing repetitive administrative tasks for extended periods.
• Must be comfortable working in a warehouse/distribution-style office environment.

Responsibilities

• Process and organize a high volume of transportation and shipping documentation.
• Review, scan, copy, upload, and maintain delivery and pickup records.
• Enter and update shipment information across internal systems.
• Review data for accuracy and investigate discrepancies.
• Track shipments and monitor pickup and delivery status.
• Perform data entry related to routes, bills, pickup dates, purchase orders, and shipment notes.
• Utilize Microsoft Excel to organize, review, and manipulate data.
• Read and interpret spreadsheet information to identify missing or incorrect data.
• Manage a high volume of emails and respond to requests in a timely manner.
• Assist with vendor communication and transportation-related customer service needs.
• Communicate with drivers by phone when necessary.
• Help manage additional paperwork following weekends and periods of increased volume.
• Maintain accurate records while prioritizing multiple incoming requests.
• Work closely with transportation, dispatch, and administrative team members.
• Follow established procedures while identifying opportunities to resolve issues independently.

Skills

Attention to detail

Organizational skills

Time management

Professional communication

Education

High school diploma

Tools

Microsoft Excel

PivotTables

VLOOKUPs

Job description

Transportation Office Administrator

Industry: Food Manufacturing & Distribution

Location: Romeoville, IL

Assignment Type: Contract through at least February, with strong potential for extension and possible permanent hire

Pay: $20-$24/hour

Work Schedule: Monday-Thursday, 11:00 PM-8:00 AM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a well-established organization within the food manufacturing and distribution industry. This team offers a collaborative, stable work environment with strong employee tenure and opportunities for professional growth. Employees who demonstrate initiative, reliability, and a strong work ethic are encouraged to pursue advancement opportunities within the organization.

Job Description

We are seeking a Transportation Office Administrator to support overnight transportation operations in a fast-paced distribution environment. This position is heavily focused on administrative processing, data entry, shipment documentation, and tracking information.

The ideal candidate is highly organized, dependable, comfortable working with large amounts of data, and able to maintain accuracy while managing a consistently busy workload. This is a 100% onsite position and requires someone who is comfortable spending much of their shift working with paperwork, spreadsheets, emails, and transportation systems.

Key Responsibilities

• Process and organize a high volume of transportation and shipping documentation
• Review, scan, copy, upload, and maintain delivery and pickup records
• Enter and update shipment information across multiple internal systems
• Review data for accuracy and investigate discrepancies
• Track shipments and monitor pickup and delivery status
• Perform data entry related to routes, bills, pickup dates, purchase orders, and shipment notes
• Utilize Microsoft Excel to organize, review, and manipulate data
• Read and interpret spreadsheet information to identify missing or incorrect data
• Manage a high volume of emails and respond to requests in a timely manner
• Assist with vendor communication and transportation-related customer service needs
• Communicate with drivers by phone when necessary
• Help manage additional paperwork following weekends and periods of increased volume
• Maintain accurate records while prioritizing multiple incoming requests
• Work closely with transportation, dispatch, and administrative team members
• Follow established procedures while identifying opportunities to resolve issues independently

Qualifications

• High school diploma or equivalent required
• At least 1 year of professional experience in logistics, transportation, scheduling, tracking/tracing, freight brokerage, or a related field
• Previous professional office/administrative experience required
• Intermediate Microsoft Excel skills
• Comfortable working with spreadsheets and large amounts of numerical information
• Ability to organize, sort, copy, and manipulate data in Excel
• Familiarity with basic Excel functions; experience with PivotTables and VLOOKUPs is a plus
• Understanding of transportation documentation, including Bills of Lading (BOLs)
• Strong attention to detail and data accuracy
• Excellent organizational and time-management skills
• Dependable and consistent attendance
• Ability to remain calm and productive in a high-volume environment
• Positive, team-oriented attitude
• Comfortable performing repetitive administrative tasks for extended periods
• Must be comfortable working in a warehouse/distribution-style office environment

Perks

• Opportunity to join a highly tenured and collaborative team
• Strong potential for contract extension and permanent employment
• Opportunities for career advancement within a growing organization
• Exposure to transportation, logistics, distribution, and supply chain operations
• Leadership team that values initiative, reliability, and hard work
• Opportunity to build experience with transportation management systems and operational data