Transportation Facility Coordinator

Shepherd Oil Company; Ponca City (OK); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading company in the oil industry seeks a Transportation Facility Coordinator to manage administrative functions within its transportation division in Ponca City, OK. The successful candidate will coordinate truck repairs, maintain inventory, and ensure compliance with regulations. Candidates with at least 2 years of experience in office or transportation settings, alongside strong communication and computer skills, are encouraged to apply. A competitive salary and benefits package is on offer.

Benefits

Health, dental, vision, and life insurance

401(k) with company match

Paid time off and holiday pay

$25,000 free AD&D Insurance

$25,000 free Life Insurance

Longevity PTO structure

Qualifications

• Experience required: at least 2 years in office and/or transportation settings.
• Ability to multitask and handle challenging problems.
• Proficient with communication and organization.

Responsibilities

• Coordinate with dispatchers, drivers, and mechanics for truck repairs.
• Maintain work orders and review parts invoices.
• Monitor and maintain inventory levels.

Skills

Detail oriented

Computer skills

Communication skills

Organizational skills

Problem-solving

Multitasking

Tools

Microsoft Office

Excel

Job description

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Transportation Facility Coordinator - Full Time

Ponca City, OK

Established in 1949, Shepherd Oil Company operates more than 60 trucks throughout Kansas, Missouri, Oklahoma, Arkansas and Texas with supply from terminals throughout the Midwest.

The Transportation Facility Coordinator will be located at our repair facility in Ponca City, OK. This individual will be responsible for the professional and administrative functions within our Transportation division. The best suited individual will be proficient in typing, computer programs such as excel and have great communication and organizational skills and a history of working in similar transportation roles.

Responsibilities:

• Coordinate with dispatchers, drivers and mechanics to schedule repairs and maintenance for fleet trucks
• Maintain work orders for timely repairs of fleet trucks and review corresponding parts invoices
• Review parts invoices, from vendors, to ensure correct and best prices
• Monitor and maintain inventory levels, complete inventory purchases and track orders
• Maintain core return list, ensure timely core returns and core refunds
• Supervise the purchase, maintenance, distribution and collection in the transportation employee’s uniform program
• Maintain road safety inspection records, DOT registration numbers and other records to ensure compliance with DOT regulations
• Organize and maintain driver files
• Other duties as assigned
  
  
  

Experience:

• Experience required: at least 2 years in office and/or transportation settings. Previous experience working in the trucking industry is a plus.
  
  
  

Required Skills/Abilities:

• Detail oriented with the ability to learn new methods and technologies easily.
• Extensive computer skills required, including Microsoft Office, particularly Excel.
• Ability to establish priorities, work independently, and proceed with objectives without supervision.
• Ability to handle and resolve challenging problems.
• Ability to multitask.
• Excellent technical and communication skills.
• Clear communication style and unquestioned integrity and personal values.
• Results oriented team player, with drive and enthusiasm and a positive attitude.
  
  
  

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Arm and hand steadiness and finger dexterity enough to use a keyboard and telephone.
• Occasional lifting up to 25 pounds.
  
  
  

Benefits

• Hourly pay with a pay range of $45k - $55k / year, DOE.
• Expected workweek of 40-45 hours, with a base schedule of M-F 8a-5p.
• Access to quality and affordable health, dental, vision, life, and supplemental insurance.
• 401(k) with company match – up to 4% of wages
• Paid time off and holiday pay.
• $25,000 free AD&D Insurance
• $25,000 free Life Insurance
• Longevity PTO structure, including one week during first year of employment – up to 3 weeks
  
  
  

Equal Opportunity Employer

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Retail

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