Transportation County Supply Specialist - Putnam Co.

State of West Virginia; West Virginia; On-site; USD 40,000 - 52,000; Full time

Job summary

State of West Virginia – District One seeks a County Supply Specialist for the Putnam County Headquarters. The role manages the full supply lifecycle, from ordering to distribution, and tracks materials via state systems including wvOasis.

Travel may be required; a valid driver’s license is needed. The position supports maintenance staff by ensuring timely procurement of supplies, managing vendor bids, and maintaining records in REMIS and related databases.

Qualifications

• High school diploma or the equivalent.
• Four years of full-time or equivalent clerical experience in storeroom or warehouse operations or related business functions such as bookkeeping or purchasing.

Responsibilities

• Solicits bids from vendors.
• Prepares contracts for some purchases.
• Locates and orders supplies and equipment as requested.
• Files, updates, and retrieves invoices, receipts, requisitions, transfers, and other information.
• Maintains inventory records and assigns inventory numbers as required.
• Issues materials and/or equipment and directs their shipping and/or delivery.
• Directs the work activities of storekeepers and related positions, if applicable.
• Types and/or composes purchase orders, correspondence, memoranda, and reports.

Skills

Inventory management

Procurement processes

Data entry

Vendor relations

Education

High school diploma or equivalent

Job description

**Disclaimer-this position will be considered classified-exempt and “at will.”

District One is seeking a driven County Supply Specialist for our Putnam County Headquarters. This position is vital in making sure our maintenance staff has everything they need to safely maintain our roads and bridges. In this role, you will manage the entire supply lifecycle from ordering, tracking, receiving, and distributing. Other primary duties include managing inventory and completing transactions in state financial databases, including wvOasis. If you enjoy working in a fast-paced, active environment - apply today!

Typical Duties and Responsibilities

• Solicits bids from vendors.
• Prepares contracts for some purchases.
• Locates and orders supplies and equipment as requested.
• Files, updates, and retrieves invoices, receipts, requisitions, transfers, and other information.
• Determines cost estimates of equipment or materials required.
• Issues materials and/or equipment as requisitioned and directs their shipping and/or delivery.
• Serves as a backup to the Highway County Office Coordinator when needed.
• Inventories equipment and supplies and assigns inventory numbers as required.
• Enters information into spreadsheets, databases, and REMIS.
• Directs the work activities of other storekeepers and related positions, if applicable.
• Types and/or composes purchase orders, correspondence, memoranda, and reports.
• Responsible for making purchases using the State P-Card.
• Checks purchase orders for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Performs analysis of computer inventory printouts with receipts, reports, and files.
• Perform other duties as required.

Preference may be given to Candidates with these qualifications

TRAINING/EDUCATION

High school diploma or the equivalent.

EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid experience in a clerical capacity in connection with storeroom or warehouse operations, such as a stock clerk, inventory work, or handling materials; and/or experience in business operations such as bookkeeping, accounting, timekeeping, and purchasing.
• Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for four (4) years of the required experience through an established formula.

ADDITIONAL REQUIREMENT

Travel may be required; therefore, a valid driver’s license is required.

PROMOTIONAL ONLY

Four (4) years as an hourly transportation worker with the Division of Highways.

• Candidate Contact Name: Maisie Stout
• Phone Number:304-205-8045
• Email Address: [e-mail]