Transportation Coordinator

Kinsley Power Systems; Town of Fishkill (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

CP Unlimited in Fishkill, NY is seeking a Transportation Coordinator to oversee vehicle scheduling, route planning, and fleet maintenance. You will maintain records, coordinate with vendors, and ensure compliance with regulations while delivering high-quality service to clients and staff.

The role requires strong communication, organization, and the ability to work independently in a busy environment. You will support other departments, monitor performance, and help train drivers as needed,

Qualifications

• Proven coordination experience required.
• Strong decision-making and problem-solving abilities.
• Proficiency in Microsoft Office and related software.
• Excellent oral and written communication skills.
• Strong interpersonal skills and professionalism.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage and coordinate vehicle scheduling to ensure timely transportation services.
• Maintain and manage vehicle, program, and transportation records; submit reports on time.
• Plan and coordinate efficient vehicle routes.
• Maintain vehicle maintenance logs and evaluate needs for repairs.
• Coordinate vehicle maintenance schedules with vendors.
• Maintain accurate vehicle inventory records and inventory tracking.
• Assume full responsibility for transportation operations, including fleet and inventory management.
• Maintain the vehicle fleet by ordering, repairing, maintaining, and replacing as needed.
• Identify, monitor, and report transportation regulatory compliance issues to upper management.
• Serve as a back-up driver when necessary.
• Support other departments with transportation and vehicle-related needs.
• Ensure non-exempt employees do not work overtime without prior approval.
• Represent CP Unlimited professionally to partners, coworkers, and the community.
• Communicate the agency’s mission and purpose effectively to stakeholders.
• Provide high-quality customer service with dignity, respect, and patience.
• Support inclusive practices reflecting the agency’s population needs.
• Work with a diverse population effectively.
• Attend required trainings and staff meetings; adhere to policies.
• Conduct agency driver training.
• Perform all other duties as assigned.

Skills

Coordination experience

Decision-making

Microsoft Office

Communication skills

Interpersonal skills

Time management

Independent work

Education

High School Diploma or GED

Associate or Bachelor’s in logistics or related field

Job description

Position Duties

**including but not limited to the following**

• Manage and coordinate vehicle scheduling to ensure timely and efficient transportation services
• Maintain and manage vehicle, program, and transportation records; complete and submit reports in accordance with required timelines
• Plan and coordinate efficient vehicle routes
• Maintain vehicle maintenance logs and evaluate vehicle needs, recommending necessary repairs
• Coordinate vehicle maintenance schedules with approved vendors
• Maintain accurate vehicle inventory records and manage inventory tracking
• Assume full responsibility for transportation operations, including fleet and inventory management
• Maintain the vehicle fleet by ordering, repairing, maintaining, and replacing vehicles to ensure they are safe, secure, and fuel-efficient
• Identify, monitor, and report transportation regulatory compliance issues and violations to upper management
• Serve as a back-up driver when necessary
• Support other departments with transportation and vehicle-related needs
• Ensure that non-exempt employees do not work overtime without prior administrative approval
• Represent CP Unlimited in a professional manner to service partners, coworkers, and community members
• Effectively communicate the mission and purpose of CP Unlimited
• Provide high-quality customer service, ensuring all individuals using transportation services are treated with dignity, respect, and patience
• Support inclusive practices that reflect the needs and preferences of the agency’s target population
• Ability to work effectively with a diverse population
• Participate in required training programs and attend staff meetings as required
• Adhere to CP Unlimited Personnel Policies and procedures
• Conduct agency driver training
• Perform all other duties as assigned

Requirements and Skills

• Proven experience in a coordination role
• Strong decision-making and problem-solving abilities
• Proficiency in Microsoft Office and related software
• Excellent oral and written communication skills, with the ability to provide clear and concise direction
• Strong interpersonal skills; professional, effective, and approachable
• Ability to understand and follow written and oral instructions
• Strong organizational and time-management skills
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Ability to work independently and make decisions with minimal supervision
• Above-average communication, collaboration, and delegation skills
• Strong knowledge of operational procedures
• Strong financial and project management skills
• Ability to work a flexible schedule based on program needs
• Repetitive motion and frequent computer use
• Prolonged sitting with extensive visual and hearing involvement
• Frequent telephone communication
• Office-based work with occasional driving
• Ability to bend, stretch, and reach as needed
• Ability to maneuver mobility devices into position
• Occasional lifting of items up to 40 pounds

Requirements

• High School Diploma Or GED
• Associates / Bachelor's degree in logistics, business management, or a related field preferred
• Minimum of two (2) years of related experience
• Experience working with individuals with disabilities
• Knowledge of the local geographic area
• Experience with vehicle maintenance

License

• Valid New York State Driver's License or CT Driver's License
• Must meet agency requirements for insurability