Transportation Administrator

Aston Carter; Fresno (CA); Sur place; USD 26 000 - 37 000; Plein temps

Avantages offerts par ce poste

Medical, dental & vision

401(k) Retirement Plan

PTO / Leave

Résumé du poste

Aston Carter is seeking an on-site Administrative Support professional in Fresno, CA, to handle transportation documentation, invoicing, and driver coordination. This contract-to-hire role emphasizes accuracy, safety, and strong communication with the Transportation Manager and drivers.

The position requires high school completion with related coursework and experience in administration, logistics, or dispatch.

Qualifications

• High school diploma or equivalent required; coursework in business administration, logistics, transportation, or related field preferred.
• Prior administration, transportation, logistics, dispatch, warehouse, or customer service experience preferred.
• Experience with transportation paperwork, invoices, bills of lading, driver files, payroll systems, or scheduling systems is a plus.
• Basic understanding of DOT documentation, driver file maintenance, safety procedures, and transportation compliance preferred.
• Proficiency with Microsoft Office, email, spreadsheets, and data entry systems required; experience with UKG or transportation management systems preferred.

Responsabilités

• Process invoices, coversheets, and delivery paperwork for prior-day and next-day deliveries.
• Maintain and organize transportation reports and driver expense documents.
• Provide customer service by answering transportation desk calls and communicating ETAs.
• Assist supervisors with daily tasks and relay route information to drivers.
• Update daily transportation reports and respond to accounting inquiries.

Connaissances

Administration

Transportation

Logistics

Dispatch

Customer Service

Formation

High school diploma or equivalent

Business administration, logistics, transportation coursework (preferred)

Outils

UKG

Microsoft Office

Description du poste

Essential Functions:

• Approach work with a Continuous Improvement mindset and support the Producers Dairy Mission Statement by identifying, prioritizing, resourcing, and sustaining improvement opportunities.
• Promote a strong safety culture by maintaining a safe work environment and encouraging proper safety behaviors.
• Correct, sort, and file invoices, coversheets, and delivery paperwork for prior-day and next-day deliveries.
• Track mailbags, confirm returned bags, report missing bags, and ensure payroll checks are placed in mailbags when needed.
• Prepare and maintain transportation reports, including daily shorts reports, weekly equipment percentage reports, Costco inventory updates, and layover driver expense reports.
• Provide customer service by answering transportation Desk calls, communicating delivery ETAs.
• Assist supervisors with daily tasks and communicate operational updates, instructions, and route information to drivers on their behalf.
• Send daily backhaul checklist emails and distribute backhaul documentation, appointment confirmations, coversheets, invoices, and tickets.
• Research weekend specials or add-on transportation needs and communicate updates as required.
• Track backhaul pickups, including driver names, trailer numbers, appointment details, and related documentation.
• Follow up on missing tickets, invoices, incomplete paperwork, and documentation discrepancies with appropriate team members.
• Email branch coversheets with condensed hook‑up sheets and ensure route updates are reflected on daily transportation reports.
• Respond to accounting inquiries and assist with transportation‑related expense, invoice, and paperwork questions.
• Review missing punches and work with the Transportation Manager to help correct schedules and missing punches in UKG.
• Track and report missed meal violations and attendance points to the Transportation Manager and supervisors.
• Assist the Senior HR Generalist/Safety Manager with maintaining DOT driver files and transportation compliance documentation.
• Complete daily mail run duties and update layover driver expense reports weekly.
• Maintain excellent attendance and punctuality.
• Perform other duties as assigned.

Additional Administrative Support

• Track transportation phones, printers, trailer cab information, and related inventory records.
• Request boot vouchers, uniforms, gloves, and office supplies as needed for drivers and the transportation office.
• Post driver communications and assist supervisors with sharing operational updates and instructions.
• Send bills of lading to haulers as needed and maintain accurate transportation documentation.
• Keep city business licenses current and post as required.
• Contact vendors for vending machines, coffee bar, office supply, and equipment‑related issues.
• Know, understand, and follow all company policies, safety expectations, confidentiality requirements, and transportation procedures.

Qualifications

• High school diploma or equivalent required; additional coursework in business administration, logistics, transportation, or a related field preferred.
• Prior administration, transportation, logistics, dispatch, warehouse, or customer service experience preferred.
• Experience with transportation paperwork, invoices, bills of lading, driver files, payroll systems, or scheduling systems is a plus.
• Basic understanding of DOT documentation, driver file maintenance, safety procedures, and transportation compliance preferred.
• Proficiency with Microsoft Office, email, spreadsheets, and data entry systems required; experience with UKG or transportation management systems preferred.

Job Type & Location

This is a Contract to Hire position based out of Fresno, CA.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Fresno,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.