Transportation Admin Coordinator for PACE Services

MIDLAND CARE CONNECTION INC; Topeka (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance options

Dental, vision, prescription plans

PTO and holidays

403(b) ERISA retirement plan

Life and AD&D insurance

Job summary

Midland Care Connection Inc. in Topeka, KS, is seeking an Administrative Support Specialist to ensure reliable transportation for older adults and seriously ill participants.

You will coordinate schedules, maintain records, assist drivers and the care team, prepare reports, and support day-to-day administrative tasks in a HIPAA-aware environment. Ideal candidates bring 2+ years of admin experience, strong organizational and communication skills, and proficiency with Microsoft Office and

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of administrative support experience.
• Experience scheduling appointments or coordinating calendars.
• Proficiency with Microsoft Office Suite and electronic databases.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills with multitasking ability.
• Excellent verbal and written communication skills.
• Outstanding customer service with a participant-focused approach.
• Attention to detail and accuracy in data entry and recordkeeping.
• Ability to work in a fast-paced, team-oriented environment.
• Strong problem-solving skills and adaptability to changing schedules.

Responsibilities

• Coordinate daily transportation scheduling and dispatch activities.
• Communicate with drivers, participants, and the interdisciplinary team.
• Maintain driver logs and vehicle records; prepare reports.
• Enter and manage data across electronic systems; ensure documentation is complete.
• Assist with compliance requirements and HIPAA-related practices.
• Support transportation team with day-to-day administrative tasks.
• Resolve scheduling conflicts and communicate changes promptly.

Skills

Administrative support

Scheduling

Office software

Confidential data handling

Organization & time management

Communication skills

Customer service

Data entry

Problem-solving

Team collaboration

Education

Associate degree in Business Administration

Associate degree in Healthcare Administration

Tools

Microsoft Office Suite

Electronic databases

Transportation scheduling software

EHR familiarity

Job description

Midland Care Connection Inc. in Topeka, KS, is seeking an Administrative Support Specialist to ensure reliable transportation for older adults and seriously ill participants.

You will coordinate schedules, maintain records, assist drivers and the care team, prepare reports, and support day-to-day administrative tasks in a HIPAA-aware environment. Ideal candidates bring 2+ years of admin experience, strong organizational and communication skills, and proficiency with Microsoft Office and