Transportation Admin 11:30a-8p

ACV Auctions; Buffalo (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical plans

Short-Term Disability

Life Insurance

Dental and Vision

Paid time off

Stock purchase program

Job summary

ACV Auctions Transportation is seeking a Transportation Administrator in Buffalo, NY to verify transport orders and help ensure timely payments to carrier partners. The role requires strong communication with carriers by phone and email, and accurate data entry in Salesforce.

Work closely with departments to convert check payments to ACH and provide exceptional service. Monday–Friday from 11:30 a.m. to 8:00 p.m.; ACV emphasizes trust, transparency, and a people-first culture.

Qualifications

• Minimum 1 year experience in customer service, transportation, or payments operations.
• Ability to read, write, speak and understand English.
• Willingness to work in a fast-paced environment and roll up your sleeves.

Responsibilities

• Verify carrier payments and resolve payment inquiries.
• Ensure timely payment to carrier partners; set expectations on payment speed.
• Verify bills of lading accuracy and enter data in CRM systems.
• Provide high-quality carrier support via phone and email; secure timely resolutions.

Skills

Customer service

Payment operations

Communication

Multidepartment coordination

Problem solving

Self-starter

Team player

Education

High School Diploma or equivalent

Tools

Salesforce

Microsoft Office

Netsuite

Job description

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you! Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere.

Who we are:

ACV is a technology company that has revolutionized how dealers buy and sell cars online. We are transforming the automotive industry. ACV Auctions Inc. (ACV), has applied innovation and user-designed, data driven applications and solutions. We are building the most trusted and efficient digital marketplace with data solutions for sourcing, selling and managing used vehicles with transparency and comprehensive insights that were once unimaginable. We are disruptors of the industry and we want you to join us on our journey.

At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and, to support this, we offer:

• Multiple medical plans including a high deductible, low cost health plan
• Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
• Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
• Generous paid time off options, the greater of 3 paid sick days or in accordance with the applicable state or local paid sick leave law, 6 paid company holidays, 2 floating holidays, parental leave, bereavement leave, jury duty leaf, voting leave, and other forms of paid leave as required by applicable law or regulation
• Employee Stock Purchase Program with additional opportunities to earn stock in the Company
• Retirement planning through the Company’s 401(k)

Who we are looking for:

ACV Auctions Transportation is looking for an enthusiastic Transportation Administrator who has a knack for cars and wants an opportunity to join a growing company. Transportation is fast-paced and vital to our business; our carrier partners work hard and appreciate super fast payment. This role is responsible for verifying buyer transport orders and achieving the successful resolution of carrier payment inquiries in a timely manner.

Please note the required schedule for this position is Monday-Friday 11:30a-8p.

What you will do:

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Responsible for ensuring timely payment to our carrier partners
• Verify receipt and accuracy of bills of lading (BOL)
• Assist carriers with payment inquiries
• Communicate the value of working with ACV and why they would want to partner with us.
• Convert carriers from check payments to ACH by communicating how much faster it is
• Verify all pertinent carrier information is accurately entered into Salesforce
• Set proper expectations with carriers regarding how fast we pay
• Collect and upload carrier documents to Netsuite and Salesforce
• Provide high-quality support to carriers via phone and email as needed
• Resolve challenging and complicated payment issues with effective problem solving skills
• Follow through to ensure timely, proper resolution and provide continuous communication to all parties involved.
• Other duties as assigned.

What you will need:

• High School Diploma or equivalent required.
• 1 year related experience in customer service, transportation, and/or payments operations.
• Ability to read, write, speak and understand English.
• A reliable self-starter attitude that can thrive in an entrepreneurial environment.
• The desire to roll up your sleeves to get stuff done; doing whatever it takes to delight a customer.
• Problem-solving capability.
• Able to navigate multiple departments.
• Comfort in talking to customers on the phone.
• Team Player who willingly accepts change and continuous improvement.
• Excellent communication and organizational skills.A sense of urgency and self-motivation.
• Familiar with business technology (Microsoft Office Suite), Salesforce a plus.

Our Values

Trust & Transparency | People First | Positive Experiences | Calm Persistence | Never Settling

At ACV, we are committed to an inclusive culture in which every individual is welcomed and empowered to celebrate their true selves. We achieve this by fostering a work environment of acceptance and understanding that is free from discrimination. ACV is committed to being an equal opportunity employer regardless of sex, race, creed, color, religion, marital status, national origin, age, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires reasonable accommodation, please let us know.

For information on our collection and use of your personal information, please see our Privacy Notice.

No immigration or work visa sponsorship provided for this position.

Compensation

The compensation range for this position is listed in the "Job Details" section at the bottom of this posting. Please note that final compensation will be determined based upon the applicant's relevant experience, skillset, location, business needs, market demands, and other factors as permitted by law.