Transmission Coordinator

NEP Group, Inc.; Miami (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

NEP Group, Inc. in Miami is seeking a Transmission Coordinator to plan and execute broadcast events for diverse clients.

You will assess client needs, schedule resources, secure quotes, and manage end-to-end transmissions from initial booking to final billing, reporting to the VP Transmission Operations. This fast-paced role requires strong English communication, flexibility to work evenings and weekends, and a solid understanding of live television transmission and production.

Qualifications

• 1-3+ years experience and 4-year degree (or additional experience).
• Works well under the pressure of Live Television.
• General understanding and experience with transmission and production.
• Team player and prepared to learn new skills, embrace, and nurture a culture of change and positive attitude.
• Schedule flexibility with the ability to work late nights, weekends, and holidays.
• Strong written, verbal, and interpersonal communication skills in English.
• Spanish skills beneficial.

Responsibilities

• Report to the VP Transmission Operations and meet expectations.
• Coordinate events, liaise with clients, take ownership for all parts of the planning process.
• Work with freelancers and approve invoices in a timely manner.
• Proficient in scheduling internal and external resources within the VMS (equipment, third party, personnel).
• Assess delivery methods to meet customer requirements; strive for best value.
• Maximize transmission resource utilization (fiber, IP, satellite) for domestic and international events.
• Coordinate production resources (mobile units, crewing, contractors, generators).
• Lead coordinator for packages and client accounts; manage end-to-end scheduling and related paperwork.

Skills

Transmission

Production

Teamwork

English language

Spanish

Education

Bachelor's degree or equivalent experience

Tools

VMS Master Scheduling System

Connected Solutions Live Events Grid

Routing Sheets

Tech Books

Production Schedule VMS-2

Job description

Purpose

The Transmission Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients. The Transmission Coordinator should be able to assess a client’s needs and match them with the most efficient and cost-effective manner, while managing the urgency that comes with working in a fast-paced, high-pressure environment.

Purpose

The Transmission Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients. The Transmission Coordinator should be able to assess a client’s needs and match them with the most efficient and cost-effective manner, while managing the urgency that comes with working in a fast-paced, high-pressure environment. The Transmission Coordinator needs to be able to react quickly to ever-changing requirements and work closely with sales and operations departments to overcome challenges that may arise. The role will also undertake bookings and scheduling tasks working as part of the wider operational team, at times requiring the Transmission Coordinator to be responsible with securing price quotes from vendors, scheduling and planning events and ultimately overseeing the final billing process. This position will report to VP Transmission Operations.

Essential Duties/Responsibilities

• The Transmission Coordinator will report to the VP Transmission Operations and will need to ensure that the expectations and needs of the VP Transmission Operations are met.
• The Transmission Coordinator will be accountable for the management and coordination of events, liaising with clients and taking ownership for all parts of the planning process under the supervision of The Director of Operations
• The Transmission Coordinator will work closely with organizing and approving freelancer invoices in a timely manner.
• The Transmission Coordinator will need to be proficient in scheduling of internal and external resources within the VMS to include technical equipment, third party resources and personnel.
• The Transmission Coordinator will be tasked to ensure that the most efficient and effective methods of delivery are assessed to meet customer requirements before anything is scheduled, striving for the best value for both client and NEP Connected Solutions.
• The Transmission Coordinator will focus on Maximizing transmission resource utilization specifically: fiber, IP, & satellite capacity bookings for Domestic and International events
• The Transmission Coordinator will focus on coordinating production resources and requirements such as mobile production units, crewing, independent production contractors, generators, and ancillary related services.
• The Transmission Coordinator will be the lead assigned coordinator to packages and/or specific client accounts, required to manage all transmission and production requests, handling end-to-end scheduling, and executing all associated internal and client paperwork such as and not limited to

• MLS
• NWSL
• USL
• Ad-hoc Special Events
• The Transmission Coordinator is expected to work within budget provided by or collaborated with sales team on all projects.
• The Transmission Coordinator will work with all departments; Sales, Engineering, Production, MCR and Accounting to ensure accuracy of all bookings and ultimate success of projects from all aspects, scheduling, broadcast and accounting.

Position Requirements

• 1-3+ years experience and 4-year degree (or additional experience)
• Works well under the pressure of Live Television
• General understanding and experience with transmission and production
• Team player and prepared to learn new skills, embrace, and nurture a culture of change and positive attitude.
• Schedule flexibility with the ability to work late nights, weekends, and holidays.
• Strong written, verbal, and interpersonal communication skills in English
• Spanish skills beneficial
• Sports fan and knowledge is a plus.

Goals

• The Transmission Coordinator is required to become familiar with the following systems and procedures within 90 days:
• Connected Solutions Systems
• VMS (Master Scheduling System)
• VMS-2 (Production Schedule)
• Live Events Grid
• Routing Sheets
• Tech Books
• Transmission Partners (Third-party) scheduling platforms and Rate Cards
• AT&T
• Intelsat
• SES
• The Switch
• LTN
• TATA
• Plus Others
• Production Partners
• Regional & National Crewing Companies
• Mobile Production Providers
• Tech Managers
• Generator Providers
• Plus other production related providers
• The Transmission Coordinator must be proficient in the Connected Solutions Live Events Grid and be able to manage updating the grid as required.
• The Transmission Coordinator will be tasked to manage their own events, projects and or assigned clients’ needs.
• By 6-month assessment, The TCPM should be able to lead the Operations Department during busy workload days, covering for the Director of Operations who may be working remotely.

Note

The job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.