Transit Administrative Coordinator

Paycom - ATS; Carnegie (OK); On-site; USD 26,000 - 33,000; Full time

Job summary

The Kiowa Tribe of Oklahoma seeks an Administrative Assistant to provide administrative and coordination support to the Transit Director and the Executive Director for the Transit Department. The role includes scheduling, travel coordination, correspondence handling, vendor liaison, and ensuring timely follow-through on tasks.

Responsibilities cover meeting prep, travel arrangements, records management, basic accounting tasks, and cross-department collaboration in a federally funded,

Qualifications

• High School Diploma or GED required.
• Associate degree in business administration or related field preferred.
• 2+ years of office experience preferred.

Responsibilities

• Manage daily administrative tasks including phones, scheduling, and document organization.
• Maintain calendars for the Transit Director and coordinate with the Executive Director.
• Coordinate meetings, prepare agendas, distribute materials, take notes, and track follow-ups.
• Communicate with vendors, riders, tribal departments and partners with professional service.
• Prepare requisitions, purchase orders, and support accounts payable processes.
• Assist in project management and maintain departmental files and records.

Education

High School Diploma or GED

Associate degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Kiowa Tribe of Oklahoma seeks an Administrative Assistant to provide administrative and coordination support to the Transit Director and the Executive Director for the Transit Department. The role includes scheduling, travel coordination, correspondence handling, vendor liaison, and ensuring timely follow-through on tasks.

Responsibilities cover meeting prep, travel arrangements, records management, basic accounting tasks, and cross-department collaboration in a federally funded,