Transaction Manager - Healthcare

Crefc; Nashville (TN); On-site; USD 90,000 - 130,000; Full time

Job summary

HBRE, a Nashville-based healthcare real estate firm, seeks a Transaction Manager to lead healthcare real estate transactions, renewals, amendments, acquisitions, and dispositions. You will coordinate with clients, brokerage partners, legal counsel, and internal teams to execute transactions efficiently.

Ideal candidates are proactive, detail-oriented professionals with negotiation, organizational, and leadership strengths who can manage a high-volume pipeline and identify opportunities to

Qualifications

• Bachelor's degree in Real Estate, Business, Finance, or related field; Master’s degree preferred.
• Minimum 2 years of real estate transaction experience, preferably healthcare or CRE leasing.
• Expertise in negotiating both income and expense lease transactions.
• Strong organizational, communication, and negotiation skills.
• Proficiency in CRM, transaction workflow, and data analytics platforms.
• Proven track record of efficiently managing high-volume workloads and meeting deadlines.
• Strong project management skills, including multitasking and deadline management.

Responsibilities

• Monitor and manage lease dates, expirations, renewals, ROFR/ROFO, ensuring timely action.
• Lead negotiations for new leases, amendments, and renewals in coordination with brokerage team.
• Develop and execute negotiation strategies to support short- and long-term real estate objectives.
• Oversee transaction pipelines, identify expirations and portfolio opportunities.
• Prepare hospital call agendas, document meeting notes, and track requests and follow-ups.
• Oversee lease and transaction data, ensuring data integrity across systems.
• Prepare monthly/quarterly performance metrics and KPIs for client reporting.
• Lead and mentor Transaction Management Analysts and manage workload distribution.
• Maintain client relationships and provide strategic recommendations with leadership.

Skills

Negotiation

Communication

Organization

Project management

Education

Bachelor's in Real Estate/Business/Finance

Master’s degree preferred

Tools

CRM

Transaction workflow

Data analytics

Job description

Who We Are and What We Do

Based in Nashville, Tennessee, HBRE is a full-service commercial real estate firm with a primary focus on healthcare real estate. We handle traditional commercial real estate (CRE) needs such as leasing, acquisition, and disposition for healthcare real estate owners and users. Additionally, we provide corporate services, including real estate portfolio strategy, lease administration, rent collection, and project management, specifically tailored for health systems and large physician groups. HBRE plays a vital role in the Healthcare Real Estate sector, managing real estate operations for over 250 hospitals across 36 states.

Position Overview

The Transaction Manager is responsible for leading and overseeing healthcare real estate transactions, including income-producing and expense lease negotiations, renewals, amendments, acquisitions, and dispositions. This role serves as a key point of coordination between clients, internal teams, brokerage partners, legal counsel, and other stakeholders to ensure transactions are executed efficiently and in alignment with client objectives.

The ideal candidate is a proactive, detail-oriented professional with strong negotiation, organizational, and leadership skills who can manage a high-volume transaction pipeline while identifying opportunities to optimize real estate portfolios and improve operational performance.

Key Responsibilities

Transaction Management

• Monitor and manage critical lease dates, including notice deadlines, expiration dates, renewal options, rights of first refusal (ROFR), and rights of first offer (ROFO), ensuring timely action and escalation when necessary.
• Lead negotiations for new leases, lease amendments, and renewals, ensuring alignment with fair market value (FMV), client objectives, and applicable healthcare laws and regulations, in coordination with brokerage team.
• Develop and execute negotiation strategies that support clients' short- and long-term real estate objectives.
• Oversee transaction pipelines and proactively identify upcoming expirations, portfolio opportunities, and potential risks.
• Prepare hospital call agendas, document meeting notes, manage workflows, and track new requests and follow-up items.

Data Oversight & Dashboard Management

• Oversee lease and transaction data, ensuring accurate and consistent information across internal databases, dashboards, and reporting platforms.
• Maintain data integrity and ensure timely updates throughout the transaction lifecycle.
• Prepare and present monthly and quarterly performance metrics and key performance indicators (KPIs), providing actionable insights to support client reporting and strategic decision-making.
• Identify reporting trends, discrepancies, and opportunities for process improvement.

Team & Workflow Leadership

• Provide direction, oversight, and mentorship to Transaction Management Analysts.
• Distribute and prioritize workloads to ensure efficient resource allocation and timely completion of deliverables.
• Promote accountability, collaboration, and professional development within the transaction team.

Stakeholder Engagement

• Maintain consistent communication with clients and internal leadership regarding transaction status, workflows, recommendations, and outstanding decisions.
• Collaborate with the Client Real Estate Lead to review transactions, provide strategic recommendations, and ensure alignment on key decisions and overall real estate strategies
• Build and maintain strong relationships with internal and external stakeholders.
• Proactively communicate transaction updates, identify potential challenges, and recommend solutions to support client objectives.

Approval Process & Documentation

• Ensure accurate documentation, transaction timelines, and compliance throughout each transaction cycle.
• Manage transaction documentation and approval workflows through internal software platforms, diligently monitoring progress and outstanding approvals.
• Coordinate with leadership and relevant stakeholders to facilitate timely review and execution of transactions.
• Partner with the Lease Administration team to ensure executed documents, lease terms, and transaction data are accurately reflected in lease administration systems.

Due Diligence Management

• Lead and coordinate due diligence efforts for real estate acquisitions and dispositions.
• Collaborate with legal counsel, brokerage team, clients, and internal and external stakeholders to facilitate document collection, review, and transaction execution.
• Monitor due diligence timelines and outstanding requirements to ensure successful completion.

Qualifications

• Bachelor's degree in Real Estate, Business, Finance, or related field; Master’s degree preferred.
• Minimum 2 years of real estate transaction experience, preferably in healthcare or commercial leasing.
• Expertise in negotiating both income and expense lease transactions.
• Strong organizational, communication, and negotiation skills.
• Proficiency in CRM, transaction workflow, and data analytics platforms.
• Proven track record of efficiently managing high volume workloads and meeting deadlines.
• Strong project management skills, including multi-tasking, prioritization, deadline management, and the ability to work both independently and with a team.
• Adaptability and willingness to take on additional responsibilities in a collaborative, growth-oriented environment.

Join us at HBRE for an opportunity in healthcare real estate and make a meaningful impact in a dynamic industry!