Transaction Coordinator/Paralegal

CBRE; Cincinnati (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

CBRE in Cincinnati is seeking a Transaction Analyst/Paralegal to support real estate transaction management and brokerage teams. You will handle documentation throughout the transaction process and ensure compliance with industry regulations.

Responsibilities include managing listings, creating comp maps, tracking contingencies, and preparing commission projections while collaborating with brokers, legal, and client teams. The role emphasizes accuracy and procedural adherence.

Qualifications

• High School Diploma or GED with up to 2 years of real estate experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Working knowledge of databases and shared reporting tools (CoStar, Smartsheet, Sharepoint).
• Strong organizational skills with an inquisitive mindset; strong follow-up skills.
• Strong writing skills
• Basic math skills: percentages, discounts, and markups.
• Able to work collaboratively as well as self-directed in work assignments.

Responsibilities

• Work with Team members to handle various transaction types for the Client.
• Manage all listing and deal files in compliance with Real Estate regulations.
• Create and manage files for all transaction types and complete checklists; market properties, collect market data, circulate documents, and distribute information internally.
• Create comp maps and prepare comps for Transaction Managers.
• Obtain verifications of contingencies and track critical dates for transactions.
• Follow defined procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes during training.
• Prepare projections used to collect commissions due to the company.

Skills

Microsoft Office

Strong writing

Organizational skills

Communication

Collaboration

Education

High School Diploma or GED

Tools

CoStar

Smartsheet

SharePoint

Job description

About The Role

Are you a self-starter looking to join a top performing commercial real estate team? Due to our continued growth and increasing transaction volume, CBRE has a new Transaction Analyst/Paralegal opportunity in Cincinnati.

As a CBRE Transaction Management Analyst, you will support the real estate transaction management and brokerage teams and be responsible for documentation related to the transaction process flow.

This job is part of the Brokerage job family. Brokers and Transaction Management Team members are responsible for buying, selling, and leasing of retail, office, and other commercial properties on behalf of a Client for occupation.

What You’ll Do

• Work with Team members (broker, Transaction Management, Legal, Client internal team, landlords, tenants) to handle various transaction types for the Client
• Manage all listing and deal files in compliance with Real Estate regulations.
• Create and manage files for all transaction types and complete checklists. Work with Client and Brokers to market properties, collect market comparable information, circulate documents, distribute information internally. Distribute listing renewal information to sales professionals.
• Create comp maps and prepare comps for Transaction Managers.
• Obtain necessary verifications of contingencies for transactions and track critical dates for transactions.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks as described in detail during training.
• Deliver own output by following defined procedures and processes under close supervision and guidance.
• Prepare projections used to collect the commissions due to the company.

What You’ll Need

• Minimum of High School Diploma or GED with up to 2 years of job-related real estate experience. Paralegal experience and familiarity with title insurance is beneficial.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Working knowledge of databases and shared reporting tools (ie CoStar, Smartsheet, Sharepoint)
• Strong organizational skills with an inquisitive mindset; strong follow-up skills.
• Strong writing skills
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Able to work collaboratively as well as self-directed in work assignments

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Transaction Analyst position is $60,000 annually or ($28.85 per hour) and the maximum salary for the Transaction Analyst position is $75,000 annually [or $36.06 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).