Transaction Coordinator

Newmark; New York (NY); On-site; USD 85,000 - 1,000,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

401(k) retirement plan with employer‑s

Paid time off

Job summary

Newmark is seeking a Transaction Coordinator to support the Capital Markets Debt & Structured Finance team. You will coordinate financial aspects of CRE transactions from origination through closing, ensuring accurate revenue tracking and proper documentation.

In this role, you will collaborate with finance, accounting, and asset management to recognize fees promptly, manage deal pipelines, and maintain organized digital files and CRM data.

Qualifications

• Bachelor's degree required with 3–5 years in transaction management in CRE or related financial services.
• Strong organizational skills and attention to detail to manage multiple projects under tight deadlines.
• Proficient in MS Office and CRM/database systems with ability to handle confidential information.
• Excellent written and verbal communication across multiple stakeholders.

Responsibilities

• Coordinate financial aspects of CRE transactions from origination through closing and funding.
• Maintain revenue tracking systems and ensure proper documentation for each transaction.
• Track active deal pipelines and update internal stakeholders; manage revenue forecasts and closing schedules.
• Collaborate with finance, accounting, and asset management to recognize fees and income timely.
• Maintain NDA processes and liaise with outside counsel and clients as needed.
• Utilize CRM for transaction management and organize deal materials across lines.

Skills

Organizational skills

Communication skills

Discretion with confidential data

CRM software

Attention to detail

Multi-tasking

Education

Bachelor's degree

Tools

Microsoft Office

CRM/database systems

Job description

Transaction Coordinator plays a key role in supporting the Capital Markets Debt & Structured Finance team through efficient coordination, organization, and execution of administrative and operational functions.

Transaction Coordinator will be responsible for managing, tracking, and reporting all revenue-related activities tied to commercial real estate finance transactions. This role ensures accuracy in deal data, timely revenue recognition, and compliance with financial policies and closing procedures. The ideal candidate combines transaction coordination skills with strong financial and analytical capabilities, maintaining a high level of precision and organization in a fast-paced environment.

This position is ideal for a highly organized, detail-oriented, dependable and proactive professional, who thrives in a fast-paced environment, managing multiple priorities and confidential materials with precision. Transaction Coordinator will work with adjacent business lines including Investment Sales, Data Center Capital Markets and Strategic Advisory & Liquidity Services.

Responsibilities

Key Responsibilities

• Coordinate financial aspects of commercial real estate transactions from origination through closing and funding; maintain accurate revenue tracking systems and ensure proper documentation for each transaction
• Track and maintain active deal pipelines for all business lines, ensuring updates are distributed regularly to internal stakeholders; manage revenue forecasts, and closing schedules.
• Work closely with finance, accounting, and asset management teams to ensure timely recognition of fees, commissions, and income allocations.
• Communicate with internal stakeholders, lenders, and external partners to verify financial data and closing details.
• Manage confidentiality agreement (NDA) process for active transactions, and liaise with outside counsel and clients, as needed.
• Utilize Newmark’s CRM system for transaction management
• Maintain digital files and databases, ensuring files are kept up to date and well organized; manage team CRM and contact lists.
• Organize marketing collateral and deal-related materials across business lines, including case studies, deal announcements and press releases, in coordination with internal marketing and communications teams.
• Manage scheduling, expenses, and administrative tasks for senior team members.
• Oversee recordkeeping of historical transactions, team performance, and deal analytics.
• Other business development initiatives as required.

Qualifications

Experience & Qualifications

• Bachelor’s degree required; 3–5 years of transaction management experience in commercial real estate, investment banking, or related financial services environment.
• Excellent organizational skills and attention to detail; ability to manage multiple projects simultaneously
• Experience managing high-volume workflows and complex administrative tasks with minimal direction, under tight deadlines
• Professional written and verbal communication skills; ability to manage communications among multiple stakeholders.
• Discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite and CRM/database systems.
• Familiarity with commercial real estate finance transactions and capital markets processes strongly preferred.

Salary Range:

The expected base salary for this position ranges from $85,000 to $1000,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.