Transaction Coordinator

Colliers; Michigan; Remote; USD 64.000 - 80.000; Vollzeit

Zusammenfassung

Colliers is seeking a Remote Transaction Coordinator to support occupier portfolio management and complex transactions across a multinational portfolio. You will work with Transaction Managers, Account Leadership, Lease Administration, Finance, and client delivery teams to ensure efficient, accurate, and well-documented transactions.

The role focuses on transaction administration, financial coordination, data management, and reporting, serving as a central coordination point among teams and

Qualifikationen

• 2–4 years of commercial real estate or related experience.
• Strong Excel and reporting capabilities.
• Experience supporting multiple stakeholders and deadlines.
• Experience with large enterprise clients is preferred.

Aufgaben

• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails within client and Colliers systems.
• Prepare meeting materials, transaction summaries, and supporting documentation.
• Assist with transaction budgeting, invoice processing, and revenue reporting.
• Provide day‑to‑day coordination for internal stakeholders and client contacts.

Kenntnisse

Excel

Reporting

Stakeholder mgmt

Tools

MS Office

Jobbeschreibung

Make your next move an expert one.

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

• This role is a Remote arrangement from one of the States listed.***

About You

For a dedicated account, this role will support transaction activity across a complex multinational portfolio and work closely with Transaction Managers, Account Leadership, Lease Administration, Finance, and other service delivery teams. The position is intended to create a strong foundation in occupier portfolio management, transaction processes, client service delivery, and commercial real estate operations while preparing the individual for future advancement into Transaction Management leadership roles.

Working as part of the Global Occupier Services platform, this role provides transaction administration, financial coordination, data management, reporting, and process support to Transaction Managers, Account Leadership, and client stakeholders. This plays a critical role in ensuring transactions are executed efficiently, documented accurately, and tracked consistently throughout the transaction lifecycle. This position serves as a central coordination point among transaction management, brokerage, lease administration, finance, project management, and client teams.

In this role, you will…

Transaction Coordination & Administration

• Support the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails within client and Colliers systems.
• Facilitate document routing, approval processes, and execution tracking.
• Ensure transaction files remain complete, organized, and compliant with client governance requirements.

Transaction Reporting & Data Management

• Maintain accurate transaction pipeline reports and status trackers.
• Update portfolio management systems and transaction databases.
• Support preparation of transaction summaries, executive reports, and client-facing updates.
• Track transaction activity, portfolio changes, and critical lease events.
• Monitor data integrity and identify discrepancies requiring resolution.

Financial Coordination

• Support transaction budgeting, purchase order management, invoicing, and financial tracking activities.
• Assist with commission tracking, transaction closeout documentation, and revenue reporting.
• Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
• Support reconciliation of transaction expenses, invoices, and supporting documentation.
• Assist in monitoring account financial performance metrics as requested.

Client & Stakeholder Support

• Serve as a day-to-day coordination resource for internal stakeholders and client contacts.
• Schedule transaction meetings, status reviews, governance calls, and project-related discussions.
• Prepare meeting materials, transaction summaries, and supporting documentation.
• Respond to client and internal inquiries regarding transaction status and associated reporting.
• Ensure timely communication of transaction updates and critical developments.

Process Management & Operational Support

• Support implementation of transaction management processes, standards, and best practices.
• Assist with annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency, workflow consistency, and data quality.
• Support special projects and strategic initiatives as assigned.
• Contribute to continuous improvement efforts across the transaction management platform.

Cross-Functional Collaboration

• Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
• Support coordination across service lines to ensure consistent transaction delivery.
• Facilitate communication between stakeholders and assist with issue resolution.
• Maintain strong working relationships across client organizations and internal teams.

Compliance & Quality Assurance

• Review transaction documentation for completeness and accuracy.
• Support compliance with client governance requirements, internal controls, and reporting protocols.
• Assist with transaction audits, quality reviews, and documentation verification.
• Monitor critical dates and escalation items to help mitigate risk.
• Ensure reporting reflects current, accurate transaction information.

What Success Looks Like

• 2-4 years of commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate experience
• Strong Excel and reporting capabilities'
• Prior experience supporting multiple stakeholders and deadlines.
• Experience with large enterprise clients is preferred.
• Lease Administrator seeking advancement
• Project Coordinator within commercial real estate.
• Brokerage Operations Coordinator.
• Corporate Real Estate Analyst.
• Facilities Operations Coordinator.
• Business Operations Analyst interested in CRE

Pursuant to local law, Colliers is disclosing the following information: Approximate Compensation Range for Role: $63,871 to $80,000

Area/Location Specific: Various Locations Listed

Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

• Employees (and their families) are provided options for employer subsid