Transaction Coordinator

Colliers International; Illinois; Remote; USD 64,000 - 80,000; Full time

Benefits offered by this job

401k with employer match

Medical benefits

Paid time off

Remote work option

Job summary

Colliers is seeking a dedicated team member to support transaction activity and occupier portfolio management across a multinational portfolio, working closely with Transaction Managers, Account Leadership, Lease Administration, Finance, and other service delivery teams.

You will provide transaction administration, financial coordination, data management, and reporting to ensure efficient execution and accurate documentation across the transaction lifecycle.

Qualifications

• 2–4 years of CRE, lease admin, project coordination, operations, procurement, finance, or related experience.
• Strong Excel and reporting capabilities.
• Experience supporting multiple stakeholders and deadlines.
• Experience with large enterprise clients preferred.

Responsibilities

• Coordinate transaction milestones, approvals, and deliverables.
• Maintain transaction records and audit trails.
• Prepare transaction summaries and client-facing updates.
• Support budgeting, invoicing, and financial reporting.
• Collaborate with cross-functional teams across service lines.

Skills

Project coordination

Lease administration

CRE experience

Excel

Finance

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This role is a Remote arrangement from one of the States listed.***

About you

For a dedicated account, this role will support transaction activity across a complex multinational portfolio and work closely with Transaction Managers, Account Leadership, Lease Administration, Finance, and other service delivery teams. The position is intended to create a strong foundation in occupier portfolio management, transaction processes, client service delivery, and commercial real estate operations while preparing the individual for future advancement into Transaction Management leadership roles.

Working as part of the Global Occupier Services platform, this role provides transaction administration, financial coordination, data management, reporting, and process support to Transaction Managers, Account Leadership, and client stakeholders. This plays a critical role in ensuring transactions are executed efficiently, documented accurately, and tracked consistently throughout the transaction lifecycle. This position serves as a central coordination point among transaction management, brokerage, lease administration, finance, project management, and client teams.

In this role, you will...

Transaction Coordination & Administration

• Support the execution of lease acquisitions, renewals, relocations, expansions, dispositions, and other transaction activities.
• Coordinate transaction milestones, critical dates, approvals, and deliverables throughout the transaction lifecycle.
• Maintain transaction records, documentation, and audit trails within client and Colliers systems.
• Facilitate document routing, approval processes, and execution tracking.
• Ensure transaction files remain complete, organized, and compliant with client governance requirements.

Transaction Reporting & Data Management

• Maintain accurate transaction pipeline reports and status trackers.
• Update portfolio management systems and transaction databases.
• Support preparation of transaction summaries, executive reports, and client-facing updates.
• Track transaction activity, portfolio changes, and critical lease events.
• Monitor data integrity and identify discrepancies requiring resolution.

Financial Coordination

• Support transaction budgeting, purchase order management, invoicing, and financial tracking activities.
• Assist with commission tracking, transaction closeout documentation, and revenue reporting.
• Coordinate with Finance and Account Leadership on transaction-related financial reporting requirements.
• Support reconciliation of transaction expenses, invoices, and supporting documentation.
• Assist in monitoring account financial performance metrics as requested.

Client & Stakeholder Support

• Serve as a day-to-day coordination resource for internal stakeholders and client contacts.
• Schedule transaction meetings, status reviews, governance calls, and project-related discussions.
• Prepare meeting materials, transaction summaries, and supporting documentation.
• Respond to client and internal inquiries regarding transaction status and associated reporting.
• Ensure timely communication of transaction updates and critical developments.

Process Management & Operational Support

• Support implementation of transaction management processes, standards, and best practices.
• Assist with annual planning, portfolio reviews, and governance initiatives.
• Identify opportunities to improve reporting efficiency, workflow consistency, and data quality.
• Support special projects and strategic initiatives as assigned.
• Contribute to continuous improvement efforts across the transaction management platform.

Cross-Functional Collaboration

• Partner with Transaction Managers, Account Directors, Lease Administration, Project Management, Finance, Procurement, Workplace Strategy, and Occupancy Planning teams.
• Support coordination across service lines to ensure consistent transaction delivery.
• Facilitate communication between stakeholders and assist with issue resolution.
• Maintain strong working relationships across client organizations and internal teams.

Compliance & Quality Assurance

• Review transaction documentation for completeness and accuracy.
• Support compliance with client governance requirements, internal controls, and reporting protocols.
• Assist with transaction audits, quality reviews, and documentation verification.
• Monitor critical dates and escalation items to help mitigate risk.
• Ensure reporting reflects current, accurate transaction information.

What success looks like

• 2-4 years of commercial real estate, lease administration, project coordination, operations, procurement, finance, or corporate real estate experience
• Strong Excel and reporting capabilities'
• Prior experience supporting multiple stakeholders and deadlines.
• Experience with large enterprise clients is preferred.
• Lease Administrator seeking advancement
• Project Coordinator within commercial real estate.
• Brokerage Operations Coordinator.
• Corporate Real Estate Analyst.
• Facilities Operations Coordinator.
• Business Operations Analyst interested in CRE

Pursuant to local law, Colliers is disclosing the following information: Approximate Compensation Range for Role: $63,871 to $80,000

Area/Location Specific: Various Locations Listed

Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment.Individuals may be eligible for different or additional benefits under applicable state law.

Bonus

This position is eligible for an annual bonus, based on company and individual performance.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

This posting is for an existing vacancy within our organization.

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