Training Specialist

Veterans Health Administration

Bedford (MA)

On-site

USD 70,000 - 91,000

Full time

3 days ago

Be an early applicant

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Job summary

Veterans Health Administration in Bedford, MA is seeking a Training Specialist to support the Chief of Staff Service. The role involves coordinating trainee programs with academic affiliates, analyzing data, and leading process improvements to optimize onboarding and offboarding of healthcare professionals.

The position requires managing complex data systems, developing executive briefings, and maintaining partnerships with academic and accreditation bodies.

Qualifications

Transcript must be submitted with your application if you are basing all or part of your qualifications on education.
If using foreign education, submit a Certificate of Foreign Equivalency with your transcript to receive credit.
Current and former Federal employees must submit SF-50 to show position title, series, grade, and tenure.

Responsibilities

Assists a full spectrum of trainees and associated employees, upper-level management, and affiliate schools to provide student and nursing trainee programs to the facility.
Analyzes data from diverse data systems to cross-check, validate and present accurate information.
Troubleshoots system issues to develop solutions for program efficiency and process improvements.
Develops briefings, reports and capacity studies contributing to strategic planning for program growth.
Implements SOPs, trains staff, and advises on department regulations to enact process changes.
Coordinates across clinical and administrative service lines for onboarding/offboarding of healthcare professionals to prevent delays in patient care and clinic productivity.
Uses information management software and maintains databases related to healthcare professionals, trainings, licensure, and authorizations.
Prepares data for executive briefings and reports, and maintains affiliations with academic and accreditation organizations.

Education

Transcript required with application

Certificate of Foreign Equivalency with transcript

SF-50 documentation for current/former federal employees

Job description

Department: Department of Veterans Affairs

This Training Specialist position is within the Chief of Staff Service at the VA Bedford Healthcare System located in Bedford, Massachusetts. It is permanent and full-time at 40 hours per week.

Key Responsibilities

This position shares administrative and evaluative work with the Designated Education Officer (DEO) to assist a full spectrum of trainees and associated employees, upper-level VA Bedford Healthcare System management, affiliate schools, and affiliate hospitals to provide Student trainees, Associated Health trainee positions, and Nursing trainees to the programs at the facility.

Duties include, but are not limited to: Analyzes and synthesizes data from diverse data systems/sources to cross check, validate and present accurate and relevant information. Troubleshoots individual problems, analyzes systems issues, to develop and present solutions for program and system efficiency. Utilizes qualitative and/or quantitative data mining methods for the assessment and improvement of business processes.

Analyzes on and off boarding process for efficacy and efficiency. Recommends, implements, and leads process improvements for effective organizational process changes and office operations. Develops briefings, reports and capacity studies that contribute to strategic planning for program growth. Enacts process changes by implementing SOPs, developing and administering training programs, and advising on department regulations.

Provides complex coordination across clinical and administrative service lines for process improvements to the on and off boarding processes of new healthcare professionals. Ensures timely completion of multiple, complex processes and activities to prevent inefficiencies or delays in patient care, clinic productivity, and educational opportunities.

Uses information management and analysis software, including spreadsheets, online portals, other data, graphics, presentations, and flowcharting software. Maintains various databases information pertaining to healthcare professionals and their trainings, security background, academic programs, authorization and licensure. Works with multiple software platforms and applications that are complicated and require updates and upgrades on a regular basis.

Prepares data and information for executive-level briefings, reports, and other documents used for official reporting. Establishes and maintains collegial working relationships with key academic and accreditation organizations. Researches, develops, and communicates with stakeholder to implement policies, procedures, and institutional controls. Exercises initiative, collaborates across an interprofessional team of personnel, and prioritizes complex and completing priorities.

Maintains ongoing communications with academic affiliates and program leaders to promote academic mission. Establishes/maintains affiliation agreements, and communicate priorities and program requirements. Work Schedule: Full-Time, 7:30am-4:00pm. Compressed/Flexible: Not Available. Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Training Specialist/PD032080 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Approved. Notifications: Veterans' preference does not apply for internal or other current permanent Federal agency employees.

Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.

Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.

This position is covered by locality-based comparability pay.

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $69905 – $90882/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-10-16.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.