TRAINING PROGRAM COORDINATOR

UBMD Surgery; Buffalo (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

Company Paid Life Insurance

Company Contributed Retirement

Accrued Paid Time Off

14 paid Holidays

Job summary

UBMD Surgery in Buffalo, NY is seeking a full-time GME Training Program Coordinator to manage day-to-day Surgical GME operations. You will work with the GME team, program directors, faculty, and residents to ensure smooth residencies and accreditation compliance.

Responsibilities include coordinating meetings, exams, recruitment, and education calendars; generating reports; and maintaining documentation while supporting confidentiality and fiscal tasks as needed.

Qualifications

• Bachelor’s Degree preferred; other combinations with 3+ years related experience considered.
• Graduate Medical Education experience preferred.
• Strong communication and organizational skills required.

Responsibilities

• Coordinate day-to-day operations of surgical Graduate Medical Education (GME) programs.
• Work collaboratively with the Surgery GME Team, Program Directors, and trainees.
• Distribute instructions, track compliance, and follow up for resident and faculty activities.
• Assist with tasks to meet accreditation requirements and generate reports as requested.
• Organize meetings, calendars, materials, and educational activities; support recruitment and exams.

Skills

Communication

Interpersonal skills

Organizational skills

Flexibility

Microsoft Word

Excel

Education

Bachelor’s Degree preferred; Associate’s Degree or high school diploma with 3+ years related experience

Tools

Microsoft Word

Excel

Job description

Job Details

Job Location: ECMC DKM Building - Buffalo, NY 14215

Salary Range: $23.00 - $26.00 Hourly

UBMD Surgery has grown to be one of the largest and most respected non‑profit surgical practices in Western New York. As a part of the UBMD Physicians’ Group, we take pride in teaching the next generation of surgeons how to be the doctors of the future, all while providing excellent patient care and outcomes.

Our certified and fellowship‑trained surgeons see and treat patients at various locations including Buffalo General Medical Center, Erie County Medical Center, John R. Oishei Children’s Hospital, Millard Fillmore Suburban Hospital, Niagara Falls Memorial Medical Center, and Buffalo VA Medical Center.

We offer a comprehensive benefit package that includes:

• Health Insurance, Dental, Vision
• Company Paid Life Insurance
• Company Contributed Retirement
• Accrued Paid Time Off
• 14 paid Holidays

UBMD Surgery also hosts company sponsored events and scholarship opportunities available to all employees.

Seeking a FULL TIME GME Training Program Coordinator

Department: Surgery (GME)

Reports to: GME Administrative Director, Program Director(s)

Pay Range: $23.00-$26.00 Hourly

Position Summary:

Coordinates and assists with the day-to-day operations of surgical Graduate Medical Education (GME) programs. Work collaboratively with the Surgery GME Team, Program Director, Associate Directors, Director of Surgical Education, Faculty, Trainees and other individuals within the hospitals or medical school.

Essential Functions:

• Assist with tasks for successful coordination of surgical residencies and fellowships.
• Distribute instructions, track compliance, and follow up, for resident and faculty activities.
• Assist with tasks to meet accreditation requirements.
• Generate reports of information as requested.
• Coordinate program meetings: reserve rooms, order meals, email correspondence, take notes, and maintain documentation.
• Coordinate educational activities: logistical coordination and update calendars.
• Reference Surgical Board Regulations as needed to complete assigned tasks.
• Organize recruitment processes.
• Offer support for trainee personnel matters.
• Coordinate smooth transitions for trainees entering and exiting the program.
• Create accurate, informational materials for distribution.
• Organize and proctor educational exams.
• Reference program files to complete information requests for outside parties. May be via submission of a paper form or data entry into electronic system.
• Respond to faculty and trainee requests for information and assistance.
• Provide administrative support as needed.
• Assist with fiscal operations.
• Assist with annual quality improvement process.
• Reference national society information and recommendations as needed.
• Coordinate faculty development initiatives
• Organize wellness initiatives.
• Communicate GME related information through social media, web site, email, advertising, etc.
• Assists and provides back‑up support to other personnel, including GME coordinators, and other personnel as needed/assigned by supervisor.
• Complete special projects as assigned.
• Alert GME leadership of any identified issues so appropriate action can be taken.
• Maintains normal office activities: scanning, copying, faxing, filing, order supplies
• Maintains discretion relative to confidential and sensitive information.

QualificationsEducation:

Bachelor’s Degree preferred. Associate’s Degree and/or High school Diploma will be considered if candidate also possesses at least three years of related experience.

Experience/Qualifications:

• Graduate Medical Education experience not required, but preferred.
• Strong communication and interpersonal skills
• Excellent organizational skills: multi-tasking, prioritizing, attend to detail
• Ability to remain flexible, and maintain composure in a changing environment.
• Proficient in Microsoft Word and Excel.