Training Program Administrator (TPA)

UBMD Pediatrics; Buffalo (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Flexible spending account

Health insurance

Paid time off

Job summary

UBMD Pediatrics is seeking a Training Program Administrator (TPA) to lead day‑to‑day management of educational activities for pediatric fellowship programs. You will coordinate recruitment, fellow orientation, and educational processes, while supporting program directors and regulatory reporting.

Responsibilities include coordinating accreditation visits, managing surveys, and maintaining records. A strong background in health care administration and excellent communication are essential.

Qualifications

• Bachelor’s degree in health care administration or related field or equivalent.
• Three years of administrative experience in a medical/academic setting.
• Knowledge of medical terminology and office procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Administer, coordinate, and supervise multiple pediatric fellowship programs.
• Ensure fellow compliance with policies and procedures.
• Coordinate fellowship candidate interviews with current fellows and faculty.
• Prepare reports for ACGME and other bodies.
• Maintain fellowship records and related documentation.

Skills

Communication skills

Problem solving

Professional demeanor

Education

Bachelor’s degree in health care administration or related field

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Training Program Administrator (TPA) – UBMD Pediatrics

Full-Time | Onsite

Practice: UBMD Pediatrics

Pay range: $25-$27 per hour

Position Summary

The Training Program Administrator (TPA) provides direction and day-to-day management of educational and departmental activities, including administrative support to the program directors of the fellowship training programs and educational coordination between attending physicians, fellows, institutional, and regulatory administrative offices. This role is responsible for coordinating fellowship recruitment, social functions, and education requirements. Also participates in budget review and financial processes. Acts as a liaison between the programs and the UB-GME offices, and is responsible for compiling and submitting various reports to outside entities, including ACGME.

Key Responsibilities

• Administer, coordinate, and supervise multiple pediatric fellowship programs
• Ensure fellow compliance with established policies and procedures
• Manage and coordinate ACGME-conducted accreditation site visits
• Maintain web-based ACGME accreditation surveys for assigned fellowship programs
• Compile and submit reports to ACGME, American Board of Pediatrics, American Academy of Pediatrics, American Association of Medical Colleges, AMA, and other professional organizations as required
• Maintain GME Track Surveys
• Documentation for all graduate medical education training conducted
• Maintenance of all fellowship personnel and educational records
• Developing new procedures in response to new or revised policies issued by governing agencies or program directors
• Plan, organize, and schedule new fellow orientation
• Attend meetings at UB and UPA as needed
• Implementation of policies developed by the divisions
• Train and supervise, as needed, training program administrators within the Medical Education Division
• Assemble and update recruitment packets to include brochures & printed materials, as well as maintain website information
• Coordinate fellowship candidate interviews with current fellows and faculty for each program
• Prepare written reports and correspondence for the Program Director
• Coordinate social functions for the Fellowship Programs
• Responsible for employment paperwork for fellows and submits to the UB GME office

Qualifications

• High School Diploma or equivalent
• Bachelor’s degree in health care administration or related field; or equivalent and/or;
• Three years of experience in administrative and implementation within a medical/academic setting.
• Knowledge of medical terminology and general office procedures
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional communication skills and a professional demeanor.
• Ability to problem-solve proactively.

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off

Why You’ll Love Working Here

• Be part of a team: We are dedicated to providing exceptional care and fostering a supportive, collaborative work environment.
• Make a difference: You'll play a vital role in shaping patient experiences and supporting their health journey.
• Work-life balance: Enjoy a generous PTO plan, no weekends or holidays, Flexible hours and pre-scheduled hybrid work options.
• Competitive benefits: Includes medical, dental, vision, 401(k) with employer contribution, paid time off, parking allowance and more.
• Supportive Environment: Collaborative work environment with opportunities for professional growth.

About UBMD Pediatrics

UBMD Pediatrics is one of 18 practice plans within UBMD Physicians’ Group, the single largest medical group in Western New York. We provide premier health care to infants, children, adolescents and adults. In addition to primary care pediatrics, we have 18 pediatric subspecialties. Our physicians make up the academic teaching faculty within the Department of Pediatrics at the Jacobs School of Medicine and Biomedical Sciences at the University of Buffalo and at Golisano Children’s Hospital. For more information regarding UBMD Pediatrics, please visit Home | UBMD Physicians' Group.

UBMD Pediatrics is an Equal Employment Opportunity (EEO) employer.