Training Program Administrator

Kapili Services, LLC; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401K with company match

Medical, dental, disability & life

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Kapili Services, LLC is seeking a Training Program Administrator to support Mercy Health Hospital in St. Louis, MO.

The role involves coordinating tours, scheduling, and providing administrative support for military personnel involved in the DoD training platform. The ideal candidate will have an undergraduate degree in healthcare administration and strong written/verbal communication skills, with preferred master’s-level credentials.

Qualifications

• Undergraduate degree in healthcare administration or related field; 5 years healthcare admin experience or certified project manager.
• Master's degree in related fields highly desired.

Responsibilities

• Coordinate Mercy Health System tours, site visits, and scheduling logistics.
• Maintain monthly training roster with personnel trained and tasks signed off.
• Provide admin support for military staff assigned to Mercy Health training platform.
• Prepare and file After Action Reports and surveys for quarterly review.
• Coordinate TAAs/MOUs with civilian universities and military organizations.

Skills

Interpersonal skills

Verbal communication

Written communication

Project coordination

Military experience

Education

Undergraduate degree in healthcare administration

Master's degree preferred

Job description

Bering-Alaka`ina Holdings (BAH) has a potential need for a Training Program Administrator to support the Government at Mercy Health Hospital in St. Louis, MO.

DESCRIPTION OF RESPONSIBILITIES:

• Successful complete Mercy Health's annual tour orientation program within the first 60 days.
• Consistently demonstrate exceptional interpersonal skills by fostering positive, collaborative relationships with internal teams, external partners, and stakeholders.
• Deliver clear, concise, and professional verbal communication in meetings, presentations, and briefings.
• Provide written communications, including reports, correspondence, and technical documentation, shall be accurate, well-structured, and tailored to the intended audience.
• Assist in facilitating Mercy Health Systems informational tours for visiting dignitaries, public organizations, and internal/external persons interested in the Training Platform's activities. This may involve coordinating site visits, parking, reserving meeting rooms, refreshments, and refining itineraries with other departments.
• Assist in collecting, reviewing, and filing After Action Reports and surveys from each unit/individual that completes annual tour at Mercy Health. Report results to Program Director at quarterly staff meetings.
• Coordinate with Mercy Health SIM lab POC to schedule time for AFRC usage.
• Develop the Monthly Training Roster and ensure it contains a detailed log of all personnel trained, dates, and specific training tasks signed off, along with any other data required.
• Provide administrative support for military staff members assigned at Mercy Health. Mercy Health is a training platform partnered with Air Force Reserve Command that provides advanced trauma/critical care for DoD medical personnel.
• Coordinate scheduling training for required military members across all contracted Mercy Health locations.
• Coordinate updates and reviews the Training Affiliation Agreements (TAAs) and Memorandum of Agreement (MOAs & MOUs) with all civilian universities/military organizations, which will require significant coordination with each legal division(s) and the United States Air Force Reserve Command.
• Perform the following administrative management service-oriented tasks: answering phone calls and correspondence, typing, filing, building, and maintaining simple databases, ordering office supplies, scheduling rooms, coordinating with Mercy Health System as needed, constructing training, and in-processing packets for all members.
• Assist with member registration on the first day of training, badge procurement, scrub and badge issue, roster and/or other required administrative paperwork.
• Assist in building an annual schedule based on fiscal year and publishes no later than (NLT) 1 July.
• Work with reserve units to ensure they submit required information according to scheduling timelines, i.e. scheduling request 90 days prior to arrival, pre-hospital orientation packets/documents NLT 60 days prior to arrival.
• Coordinate with housekeeping and security to ensure operation security and badge control monitoring requirements are met.
• Shall update reserve medical training contacts and capabilities roster on a quarterly or as needed basis.
• Other duties as assigned.

REQUIRED DEGREE/EDUCATION/CERTIFICATION

• Minimum of an undergraduate degree in healthcare administration; or business-related field with 5 years of proven experience as a healthcare administrator, certified project manager or in a related area(s).
• Master's degree in above fields is highly desired.

REQUIRED SKILLS AND EXPERIENCE:

• Possess extensive knowledge and understanding of applicable Air Force and professional standards. The contractor shall possess knowledge of military and civilian guidelines that govern policy and procedure.
• Must be immunized annually with vaccines recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control (CDC) for HCWs IAW AFI 44-108, Infection Prevention and Control Program.
• Prior Military experience.
• Must be willing to sign a Non-Disclosure Agreement (NDA).

DESIRED SKILLS AND EXPERIENCE:

• Prior experience in a healthcare setting with clinical trauma (ER/ICU) is highly desired.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen
• Must pass a Tier 1/SF 85 background check.

Employees enjoy competitive salaries.

• 401K plan with company match
• medical, dental, disability, and life insurance coverage
• tuition reimbursement
• paid time off
• 11 paid holidays

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans.

We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories.

We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations

Bering-Alaka`ina Holdings (BAH) is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses. BAH includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kkaha Solutions, LLC; and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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