Training Grant Specialist of Educational Programs MSCE

Trustees of University of Pennsylvania; Philadelphia (Philadelphia County); In loco; USD 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

University of Pennsylvania invites applications for a Training Grant Specialist of Educational Programs MSCE. The role leads coordination of complex NIH training grants, collaborates with investigators, and manages budgeting and reporting across multiple projects.

You will liaise with stakeholders, ensure regulatory compliance, and drive timely submissions while supporting student and trainee funding activities within a fast-paced academic environment.

Competenze

• Bachelor's degree required in biological, physical, or social sciences or equivalent experience.
• Strong analytical, written and oral communication skills.
• Experience with database management and grant administration is essential.
• Ability to manage multiple grants and meet deadlines under pressure.

Mansioni

• Prepare NIH T32 training grants and related annual submissions, progress reports, and documentation.
• Oversee student and trainee funding, tuition payments, invoicing, and record maintenance.
• Manage trainee appointment processes and related funding documentation for NIH reporting.
• Coordinate annual T32 umbrella IRB submissions and renewals and ensure regulatory compliance.
• Provide guidance on NIH training grant policies and compliance requirements.
• Coordinate External Advisory Committee meetings and follow-up actions.
• Perform other duties as assigned by the department.

Conoscenze

Analytical skills

Written and verbal communication

Database management

Grant proposal development

Project management

Multitasking

Microsoft Access

Excel advanced functions

Formazione

Bachelor's degree in sciences

Strumenti

Microsoft Access

Excel

Descrizione del lavoro

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes:

• excellent healthcare and tuition benefits for employees and their families
• generous retirement benefits
• a wide variety of professional development opportunities
• supportive work and family benefits
• a wealth of health and wellness programs and resources
• much more

Posted Job Title

Training Grant Specialist of Educational Programs MSCE

Job Profile Title

Coordinator C

Job Description Summary

Takes a lead role in coordinating a portfolio of complex programs or projects for a department, school, or center. Partners with leaders to develop organizational plans, establish deadlines, and implement key activities. May be responsible for office management, and liaising with internal and external stakeholders with whom they collaborate on projects.

Job Responsibilities

Training Grant Administration

Prepare annual NIH institutional training grants (T32), including the preparation and submission of competing and non-competing applications, progress reports, trainee appointments, and related NIH documentation. Provide complex project management for multiple grants with overlapping deadlines by developing timelines, tracking progress, coordinating required materials, and ensuring timely and compliant submissions. Collaborate with principal investigators, trainees, and departmental business offices to collect, maintain, and report grant-related data in eRA Commons, Airtable, and other institutional systems.

Student Funding, Billing, and Tuition Management

Oversee student and trainee funding administration, including tuition payments, billing processes, invoice preparation, reconcilations, and tuition record maintenance. Manage T32 trainee educational, research, and travel allowances and serve as a liaison among students, faculty, business administrators, and university offices to ensure accurate and timely financial support.

Trainee Funding and Appointment Management

Manage trainee slot allocation and appointment processes across NIH training grants. Monitor funding availability, advise program leadership on trainee appointments, coordinate applicant and faculty interactions, verify funding sources, and prepare appointment and funding documentation for NIH and institutional reporting requirements.

Regulatory Compliance and IRB Coordination

Coordinate annual T32 umbrella IRB submissions and renewals for supported training grants. Monitor regulatory timelines and collaborate with investigators to ensure compliance with institutional and federal requirements through the eIRB system.

Training Grant Policy and Compliance Guidance

Serve as a primary resource for NIH training grant policies, procedures, and best practices across the department and affiliated partner organizations. Interpret and communicate evolving NIH regulations and guidance, advise faculty and staff on training grant requirements, and maintain expertise through ongoing professional development, including NIH-sponsored webinars, workshops, and training opportunities.

External Advisory Committee Support

Coordinate activities for T32 External Advisory Committee meetings, including scheduling, agenda development, preparation of meeting materials, documentation of recommendations, and follow-up on action items.

Other duties and responsibilities as assigned

Qualifications

Bachelor's degree with 3-5 years of experience in the biological, physical, or social sciences (or an equivalent combination of education and experience) is required. Candidates must have experience with database management, advanced Microsoft Access and Excel functions, grant application/proposal development, and project management under strict timelines. Strong analytical skills, excellent written and oral communication, and the ability to work independently and collaboratively in a fast-paced environment are essential. Candidates must be able to multitask.