Training Documentation Specialist

Compass Connections; San Antonio (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Job summary

Compass Connections is seeking a Training Documentation Specialist in San Antonio, TX. The role focuses on maintaining and organizing training records, documentation processes, and compliance with regulatory requirements. Strong bilingual communication in English and Spanish is required.

Responsibilities include auditing, recording staff training, and collaborating with federal partners. The position offers full-time hours, immediate benefits starting day one, and a commitment to child welfare

Qualifications

• Must have high school diploma or equivalent.
• Fluency in English and Spanish required.
• Two+ years of related training/documentation experience preferred.
• Proficiency with electronic filing and data systems.
• Ability to organize records and maintain confidentiality.

Responsibilities

• Maintain a comprehensive training documentation system and locate training records.
• Develop and maintain documentation for training processes and tracking systems.
• Receive, track, and document training completion for staff.
• Use internal data systems to identify training non-compliance and audit trails.
• Prepare documentation audits and ensure regulatory compliance.
• Meet deadlines and coordinate with program supervisors and federal partners.
• Support foster care documentation and compliance activities.

Skills

Documentation system

Training records

Data systems

Electronic filing

Communication

Education

High school diploma

Bachelor’s degree (optional)

Tools

Internal software

Job description

Training Documentation Specialist# Compass Connections Careers## Training Documentation SpecialistApply: San Antonio, TX: Full time: Posted Yesterday: REQ-029723It's a great feeling to work for a company that does so much good for others around the world!**Make a difference every day with an organization dedicated to doing good and caring for others.** Compass Connections believes every child deserves to have a place where they feel safe and loved. Our organization offers emergency shelter and group home placement for children while we work to reunite them with family.We know the sooner family reunification is accomplished; the sooner children can safely integrate into the community and thrive.We are now hiring compassionate and dependable individuals to join our team at our Heritage facility in San Antonio, Texas. **ALL Benefits available on the first day of employment.** * 100% employer-paid medical, dental, vision insurance* Retirement plan options* Additional employer sponsored benefits availableAsk your recruiter for a complete overview of the benefits available to you. **Hourly Rate:** $24.62 an hour. **Language Requirement:** Fluency in English and Spanish is required. **Work Schedule: Monday-Friday 8am-5pm, flexible afternoons, weekends, and evenings as needed** **Academic Requirements:** Required – High school diploma, or equivalent;Preferred – Bachelor’s degree from an accredited institution**Certifications:** First aid, CPR, Emergency behavior intervention**Work Experience:** Required – Two (2) plus years of related experience and/or training; Preferred – Four (4) plus years of related experience and/or training**Critical Action Items & Measurable Deliverables:** 1. Meet all federal and state regulatory guidelines and standards that are applicable to this position. 2. Participate in scheduled meetings, in-service training, and team decisions as needed. 3. Maintain Compass Connections professional and ethical standards of conduct outlined in CompassConnections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times. 4. Maintain confidentiality in all areas of the child and program operations. 5. Communicate effectively and professionally by phone or face-to-face with agency staff, vendors, community members and regulatory and contract staff. 6. Compile, prepare, submit, and maintain accurate records, files, forms, statistics and additional information in accordance with agency policies, licensing and/or contract requirements. 7. Participate in scheduled meetings, team decisions and operations. 8. Implement Compass Connections safety protocols including evacuating with children and other staff in case of an emergency. 9. Work evenings, weekends and holidays as needed and as requested by the supervisor. 10. Maintain confidentiality in all areas of the child and program operations. 11. Maintain Compass Connections professional and ethical standards of conduct outlined in CompassConnections employee handbook including demonstrating respect for agency staff, children, and community members and complying with required dress code at all times.**Other Responsibilities:** 1. Maintain a comprehensive documentation system and be able to locate and retrieve training records as needed. 2. Develops, prepares and/or maintains documentation pertaining to training processes, tracking system and other training protocols. 3. Receives, tracks and documents training completion for all staff in a timely manner. 4. Utilizes internal data systems to identify training non-compliance. 5. Utilizes internal software and applications for electronic filing. 6. Maintains and files training documentation in the employee training binder. 7. Assists with both internal and external documentation audits. 8. Complete timely and accurate documentation or training in accordance with agency policies and proceduresand contract and regulatory requirements andstandards. 9. Meet all deadlines required by program supervisor and federal partners.10. Other duties as assigned. 11. Foster Care Programs - Support, encourage, and recruit foster parents.**Requirements:** 1. Pass a pre-employment drug screen and random drug screens throughout employment. 2. Provide proof of work eligibility status upon request. 3. Pass a pre-employment and biennial criminal background checks. 4. Demonstrate the ability to: a. Respond sensitively and competently to the service population’s cultural and socio-economic characteristics. b. Work collaboratively with other staff members, service providers and professionals. c. Organize and prioritize responsibilities and duties efficiently. d. Work in a fast-paced environment and maintain emotional control and professional composure at all times. e. Maintain computer literacy required to meet the responsibilities of the position. f. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. 5. Demonstrate a working knowledge of all Compass Connections policies and procedures. Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.