Training Coordinator

People, Technology & Processes, LLC; Coronado (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

People, Technology & Processes, LLC in Coronado, CA is seeking a Training Coordinator to manage NSW FTRM COIs, registrations, and training logistics. The role requires coordinating specialized COIs, maintaining CANTRAC/NLEAD-based records, and liaising with POCs across commands.

Responsibilities include overseeing course rosters, safety assets, and budget tracking, while ensuring accurate data in CeTARS, ATRRS, and DTS. A SECRET clearance and 10+ years of relevant SOF experience are expected.

Qualifications

• Active SECRET security clearance required.
• Minimum ten years of relevant experience, with NSW/SOF background preferred.
• Experience navigating military training databases (CeTARS, CANTRAC, ATRRS, NLEAD, JLLS).
• Ability to design and manage administrative portals (SharePoint).
• Experience in training logistics, budgeting, and travel support (DTS/JTR).
• Familiarity with DOD travel systems and related guidelines.

Responsibilities

• Coordinate and schedule NSW FTRM COIs and contracted COIs (TGM, UAS, UUV, USV, FPV).
• Manage student registration and enrollment across six commands.
• Maintain course requirements, reporting schedules, and gear lists.
• Serve as primary info focal point for NSW personnel seeking registration or info.
• Monitor and adjust training pathways in response to operational shifts.
• Coordinate logistics for contracted COIs, including medical staff and vehicle mechanics.
• Verify equipment storage and vendor compliance; oversee inventory.

Skills

Security clearance

Training logistics

Budget management

Record keeping

SharePoint admin

Tools

CeTARS

CANTRAC

ATRRS

NLEAD

JLLS

DTS

Job description

Description

Position title: Training Coordinator

Location: San Diego, CA

Clearance required: SECRET

Responsibilities Include (but Are Not Limited To)

• Coordinate and schedule NSW Force Readiness and Training (FTRM) required Courses of Instruction (COIs); specialized USA, USMC, and USAF COIs; and contracted COIs (to include Tactical Ground Mobility [TGM], Unmanned Aerial Systems [UAS], Unmanned Underwater Vehicles [UUV], Unmanned Surface Vehicles [USV], and First-Person View [FPV] drone systems).
• Manage and execute the student registration and enrollment pipeline for six commands.
• Maintain precise records of course requirements, reporting schedules, coordinating instructions, and mandatory gear lists.
• Serve as the primary informational focal point for both NSW and non-NSW personnel seeking registration or programmatic info.
• Monitor IDTC schedules daily and dynamically update training pathways in response to sudden operational shifts in Professional Development (PRODEV), Unit Level Training (ULT), or Tactical Ground Integration Training (TGIT) schedules.
• Coordinate logistics for all Contracted COIs, compile, organize, and control the prioritization of training rosters, coordinate safety assets, to include resourcing necessary medical personnel, tactical vehicle mechanics, and vehicle requirements.
• Verify equipment storage integrity, identify broken or missing assets needing immediate replacement, and monitor contracted vendors to ensure compliance.
• Design, manage, and maintain the SharePoint-based Schools Portal, ensure the portal remains populated with accurate, current COI prerequisite criteria, reporting information, student rosters, and schedules.
• Input, analyze, and manage training records utilizing corporate naval education portals, including Volume I & II of the Catalogue of Navy Training Courses (CANTRAC), the Corporate Enterprise Training Activity Resource System (CeTARS), the Army Training Requirements and Resources System (ATRRS), and NLEAD.
• Navigate and utilize corporate enterprise training networks to ensure student registration, maintain, update, and manage the central database tracking individual qualifications across all assigned COIs.
• Ensure student feedback, critiques, and After-Action Reports (AARs) are securely compiled and archived.
• Extract lessons learned from completed COIs and log formal entries into the Joint Lessons Learned System (JLLS) to improve the effectiveness of training.
• Monitor and track the tactical ground mobility training budget, update expenditures, obligations, projections, provide weekly status reports of budget obligations, allocations, and expenditures to the Government leadership to ensure fiscal compliance.
• Complete and maintain standard Defense Travel System (DTS) training and manage and facilitate the generation of student DTS travel orders in direct support of contracted COIs.
• Collect travel reports from command Department Heads and consolidate data, assist in ensuring accurate data is collected for maintenance of records, files, and documentation of expenditures.
• Assist in liaising with the local commercial travel office for arrangements of travel to localities in and out of the Continental United States (CONUS). assist in analyzing and answering questions on completed travel orders and contacting the Personnel Support Detachment (PSD) for resolution of problems or discrepancies in computation of payment.
• Perform analysis of non-liquidated travel claims to determine reasons for outstanding balances and recommend courses of action to clear the travel claims.
• Perform routine maintenance on command personnel DTS profiles to ensure accuracy for address, credit card numbers, expiration dates, and bank account numbers, assist the Command Government Travel Charge Card (GTCC) Coordinator, and assist in collecting and compiling all documentation pertaining to the travel credit card program.
• Run monthly reports on airline ticket refunds, returned statements, presuspension, aging analysis, transactions over $2,500.00, account renewals, new accounts, account listings, lost/stolen accounts, transaction activity, exception reports on foreign vendors, non-travel activity, authorizations/declines, credit balances, delinquencies, and ATM/cash activity exemptions for all command travel card holder accounts.

Qualifications

• Possess the ability to obtain the necessary qualifications to operate the Family of Special Operations Vehicles (FOSOV) and commercial vendor vehicles in remote training environments.
• Possess an active SECRET security clearance.
• Possess a minimum of ten (10) years of relevant professional experience. This must include at least two (2) years of recent experience (within the last two years) supporting Naval Special Warfare (NSW) or similar Special Operations Forces (SOF). Additionally, the Contractor must demonstrate a thorough understanding of the NSW Force Readiness and Training Manual (FRTM) and the Inter-Deployment Training Cycle (IDTC) training pipeline, or similar SOF readiness manuals and training pipelines.
• Demonstrate experience navigating and operating primary military training databases or equivalent SOF-specific training systems to process student training records and qualification histories. These systems include, but are not limited to, the Navy corporate enterprise Training Activity Resource System (CeTARS), Volumes I & II of the Catalogue of Navy Training Courses (CANTRAC), the Army Training Requirements and Resources System (ATRRS), NLEAD, and the Joint Lessons Learned System (JLLS), or similar SOF training databases.
• Demonstrate experience designing, managing, and maintaining administrative portals

specifically, SharePoint-based school and training sites. This includes but not limited to tracking prerequisite data, updating course rosters, and distributing scheduling updates.

• Demonstrate experience in training logistics support. Required capabilities include but not limited to prioritizing course rosters, coordinating specialized personnel (e.g., medical staff, vehicle mechanics), transporting and staging training supplies, conducting physical equipment inspections, and performing Contractor oversight.
• Demonstrate experience operating within the Defense Travel System (DTS) and applying Joint Travel Regulations (JTR) guidelines to facilitate student travel.
• Hold, or be capable of immediately obtaining, DTS ODTA Permission Level 0 and Non-DTS Entry Agent Permission Level 5 credentials.
• Demonstrate experience monitoring training budgets, tracking obligations and expenditures, and drafting weekly financial status updates.
• Demonstrate working experience applying Naval Education and Training Professional Development or similar military instructional systems development standards to coordinate training.
• Demonstrate proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams) to compile after-action reports (AARs), manage local spreadsheets, and coordinate with external commands.