Training Coordinator

Kastle Systems; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

i2G Systems is seeking a Training Coordinator to support scheduling and execution of internal, manufacturer, and vendor training initiatives across multiple offices. The role focuses on logistics, calendar management, and ensuring training sessions run smoothly with minimal friction.

Working with the Training Manager and HR, you will align resources with hiring forecasts, coordinate projects, and track action items from leadership meetings.

Qualifications

• High School Diploma (or equivalent) required.
• Associate or bachelor’s degree preferred.
• Exceptional Organizational skills.
• Able to handle multiple requests in a timely and efficient manner.
• Excellent oral and written communications skills.
• Ability to communicate ideas and information effectively, across all levels of leadership.
• Must pass a background check.
• Must have a valid driver’s license.

Responsibilities

• Schedule and manage the training calendar and regional sessions.
• Coordinate vendor training with manufacturers and safety trainings.
• Collaborate with HR and departments to track action items and prevent blockers.

Skills

Organizational skills

Communication skills

Multitasking

MS Office Suite

Smartsheet

Coordination experience

Education

High School Diploma (or equivalent)

Associate or bachelor's degree preferred

Tools

Microsoft Office

Smartsheet

Teams

Job description

Overview

Together, We Enhance Innovation and Growth

Overview

Together, We Enhance Innovation and Growth
i2G Systems delivers advanced electronic security and life safety solutions across a broad range of industries, including government, data centers, healthcare, education, entertainment, finance, and transportation. Our expertise spans access control, intrusion detection, biometrics, perimeter sensors, radar, ground sensors, and anti-drone technologies. We specialize in system design, project management, commissioning, and enterprise technology integration. Our mission is to equip clients with innovative solutions that safeguard critical assets and provide a strategic advantage in today’s evolving security landscape.

Training Coordinator reports to the Training Manager, supporting the execution of training initiatives through the coordination and scheduling of internal, manufacturer and vendor training initiatives. Working with the training team, this role supports training programs as they move from scheduling to execution without friction, ensuring that logistics are handled consistently and professionally.

Responsibilities

Scheduling & Logistics

• Manage Companywide Training Calendar, ensuring it is updated weekly.
• Coordinate regional training sessions across all offices.
• Align training resources with hiring forecasts for all offices.
• Work with the Training Manager to coordinate projects and forecast future training classes.
• Other duties, as assigned

Vendor & External Coordination

• Coordinate manufacturer training scheduling (Genetec, LenelS2, DMP, etc.) for all offices.
• Coordinate with the Safety Team to schedule annual lift training and other required in-person training (DCJS, First Aid & CPR, FAST, etc.).
• Support Lead Technical Trainer and Learning Systems & Digital Content Administrator in creating timetables for training courses.
• Manage vendor seat allocation and calendar alignment.

Cross Functional Alignment

• Coordinate post-onboarding training flow with Learning Systems & Digital Content Administrator and HR.
• Track action items from weekly Enterprise and Operations meetings.
• Collaborate with all departments to prevent blockers from occurring.

Qualifications

• High School Diploma (or equivalent) required
• Associate or bachelor’s degree preferred
• Exceptional Organizational skills
• Able to handle multiple requests in a timely and efficient manner.
• Excellent oral and written communications skills.
• Ability to communicate ideas and information effectively, across all levels of leadership.
• Proficient with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint and Teams
• Smartsheet experience preferred but not required.
• Previous coordinator experience preferred
• Must be able to pass a background check
• Must have a valid driver’s license

Company Overview

This is a Training Coordinator career opportunity with i2G Systems. Learn more about i2G: https://www.i2gsystems.com/careers.html

About

"Kastle Systems Makes Strategic Investment in i2G Systems, Strengthening Leadership in Serving High-Security Industries and High-Value, Large Scale Facilities" Read More About the Partnership Here: https://www.kastle.com/kastle-systems-makes-strategic-investment-in-i2g-systems-strengthening-leadership-in-serving-high-security-industries-and-high-value-large-scale-facilities/

Equal Opportunity Statement

We are an Equal Opportunity / Aff…