Training Assistant

100 Albany Med Health System; United States; On-site; USD 46,947 - 65,726; Full time

Job summary

Albany Med Health System’s Education Unit within the Division of HIV Medicine seeks a Training Assistant to support program operations, schedule educational in-services, conferences, and webinars, and assist senior coordinators. The role emphasizes data entry, reporting to the AIDS Education & Training Center grant, and event documentation.

The assistant will edit presentations, participate in needs assessments, and provide technical support for HIV education delivered both remotely and in

Qualifications

• High school diploma or equivalent required.
• 3–5 years of experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.

Responsibilities

• Schedule educational in-services, conferences, and webinars.
• Assist Education Senior Program Coordinator and Education Administrative Coordinator.
• Data entry and reporting to the AIDS Education & Training Center (AETC) grant.
• Document and accredit events; maintain records of trainings.
• Assist with needs assessment, proofing and editing presentations.
• Provide technical support to deliver HIV education (distance-based and in-person).

Skills

Written communication

Verbal communication

Organizational skills

Multi-tasking

Education

High school diploma or equivalent

Tools

Computer software applications

Job description

Position Overview

Department/Unit: Medicine – Aids Program. Work Shift: Day (United States of America). Salary Range: $46,947.00 – $65,726.00. The Training Assistant supports programmatic operations of the Education Unit within the Division of HIV Medicine, scheduling educational in‑services, conferences, and webinars. They assist the Education Senior Program Coordinator and the Education Administrative Coordinator, and are responsible for data entry and reporting to our AIDS Education & Training Center (AETC) grant. They also document and accredit these events, which target medical and community‑based providers. The assistant actively participates in needs assessment, proofing and editing presentations (including PowerPoint slide sets), and provides technical support to deliver HIV education (distance‑based and in‑person). The role requires detail orientation, excellent customer service, communication skills, and ability to work in a fast‑paced environment.

Qualifications and Ideal Characteristics

• High school diploma or equivalent and 3–5 years’ experience.
• Proficiency with computer/software applications.
• Strong written and verbal communication and organizational skills.
• Ability to multi‑task and prioritize.

Legal and Compliance

Equal Opportunity Employer: Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Employee Benefits

• Excellent health care coverage with no copay at Albany Medical Center providers.
• A wide array of services and programs to support emotional, physical, and mental well‑being.