Training and Development Coordinator - ARCHES

Mid-Willamette Valley Community Action Agency; Salem (OR); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401k contribution after 1 year

Employee Assistance Program

Life insurance

Health, Vision and Dental Insurance

Continuing education opportunities

Job summary

Mid-Willamette Valley Community Action Agency seeks a Training and Development Coordinator to support professional growth for staff and partners. You will design, coordinate, and deliver training programs, provide technical writing for learning materials, and help ensure documentation is clear and accessible for diverse audiences.

The role emphasizes collaboration with leadership, content development, and efficient use of learning management systems to track participation and compliance.

Qualifications

• Associate's degree in Education, Organizational Design, Administration, Social Services, or related field.
• One year of experience in training coordination, technical writing, or documentation.
• Equivalent education and experience may be considered.

Responsibilities

• Support the Training and Staff Wellness Manager in implementing learning programs aligned with objectives.
• Coordinate logistics for internal staff training and external partner events, including scheduling and materials.
• Assist in onboarding and ongoing training using diverse methods and LMS tools.
• Develop clear, user-friendly training materials and SOPs with visuals.

Skills

Training coordination

Technical writing

Documentation design

Proficient with MS Office

LMS familiarity

Education

Associate's degree in Education / related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

LMS platforms

Job description

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty.

OUR VISION: We envision a just future, where our communities are empowered to reach positive outcomes and everyone is respected for their infinite worth.

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as a Training and Development Coordinator. Your main responsibilities will beplaying a key role in supporting the professional development of internal staff and external community partners. This position supports the training program manager and other agency leadership in designing, coordinating, and delivering training programs, technical assistance, and documentation that enhance employee skills, knowledge, and engagement. The Training and Development Coordinator brings strong technical writing skills to transform complex processes and information into clear, accurate, and accessible learning materials for diverse audiences. This is a grant-funded position located at the ARCHES Project and is renewable based on the continuation of project funding.

This team offers a lot of growth opportunities and professional development through hands-on experience.

Monday to Friday. Day shift. Flexibility required.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Associate's degree in Education, Organizational Design, Administration, Social Services, or a related field.
• One year of experience in training coordination, technical writing, process documentation, or a related role.
• Equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Basic Life Support/First Aid Certification is required within first 30 days of hire.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Possess intermediate to advanced computer skills. Proficient in Microsoft Word, Excel, PowerPoint, and Outlook, database software, online tools, video conference platforms, and learning management system (LMS) platforms.
• Demonstrated ability to develop clear, concise work instructions, SOPs, training manuals, and other technical documentation.
• Strong proofreading, editing, and formatting skills with exceptional attention to detail.
• Ability to interview subject matter experts and translate complex processes into user-friendly content for varied audiences.
• Experience incorporating visuals such as diagrams, photos, and charts to enhance learning materials.
• Must possess excellent planning, organization, and time management skills.
• Ability to effectively lead and manage multiple projects while meeting critical deadlines.
• Possesses highly effective interpersonal skills, with demonstrated ability to effectively communicate with diverse groups orally and in writing.
• Ability to work effectively with a team using direct communication, respect, creativity, and emotional intelligence.
• Ability to work both independently and as part of a team.
• Advanced presentation skills with the ability to effectively communicate ideas and concepts.
• Knowledge of adult learning principles and instructional design methodologies.
• Experience in planning, evaluating, and improving training programs is highly valued.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Supports the Training and Staff Wellness Manager in implementing comprehensive learning programs that align with organizational strategic objectives.
• Coordinates logistics for internal staff training and external community partner training events, including scheduling, room reservations, virtual meeting links, and preparation of all physical and digital materials.
• Assists in facilitating onboarding, orientation, and ongoing training sessions for new and existing employees using a wide variety of training methods.
• Supports training calendars and ensures departmental training deliverables are met on schedule.
• Collaborates with program leadership, the Training and Staff Wellness Manager, and cross-functional teams to develop, review, finalize, and continuously improve training materials including SOPs, job aids, manuals, e-learning modules, and instructional videos.
• Organizes and analyzes content to produce clear, user-friendly learning materials, incorporating visuals and identifying opportunities to improve documentation and training processes.
• Utilizes learning management systems (LMS) to enroll employees, track participation, manage completion records, and report on training compliance.
• Ensures all training records are accurate and audit-ready at all times.
• Monitors mandatory training requirements and sends timely reminders to staff to maintain high compliance rates.
• Administers post-training surveys and assessments and compiles data into reports for leadership review.
• Maintains accurate records of participation, completion rates, evaluation results, and retraining requirements.
• Drafts and distributes internal communications including newsletters, emails, and flyers to promote upcoming training and professional development opportunities.
• Prepares quality written reports and complies with agency quarterly and annual reporting requirements as required by the program, agency, and funding sources.
• Models’ full compliance with MWVCAA Safety Policy.

OTHER

• May be assigned other responsibilities that further program goals and objectives.
• Consistent punctuality and reliable attendance are essential requirements for this role.
• Ability to work effectively and maintain positive, professional relationships with team members and clients.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 50 pounds.
• Manual dexterity for handling office equipment.
• Occasional driving in all weather conditions to community and agency sites in Polk and Marion counties.
• Regulates emotions during interactions with escalated clients and staff.
• Regulates emotions and handles pressures of frequent demands for attention, time and work tasks.

WORK ENVIRONMENT

• Regularly works indoor and outdoor in cold weather, heat and other extreme climate events.
• Occasionally exposed to outside weather conditions.
• Ability to work outside of normal business hours, including evenings and weekends.
• Occasional exposure to body fluids/biohazards (such as saliva, vomit and urine.)

WHAT WE OFFER

• 401k contribution after 1 year.
• Employee Assistance Program.
• Life insurance.
• Health, Vision and Dental Insurance.
• For some positions, employees may be eligible for company-sponsored continuing education.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at [phone].

**This is a partial list of essential duties and responsibilities. To review the full job description, download below.

**Note that compensation for each role at MWVCAA is based off a number of factors such as experience and education.

**If you need ADA accommodations to apply for MWVCAA job openings, please contact Human Resources at [e-mail] or call 503-585-6232 to ask for a HR Team Member.