Trail Operations Lead — Nonprofit Admin & Logistics

Santa Cruz Mountains Trail Stewardship; Santa Cruz (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

4-day work week (Mon-Thu)

Health, dental, and vision insurance %

401K with 3.5% match

Paid holidays

Paid sick days

Paid vacation days

Week of Christmas off

Job summary

The Santa Cruz Mountains Trails Stewardship (SCMTS) is seeking an Operations Senior Coordinator to support daily office and administrative operations at the Santa Cruz office, with occasional remote work at management discretion.

Reporting to the Operations Manager, this role provides executive support, scheduling, vendor coordination, IT troubleshooting, and project logistics to keep nonprofit trail stewardship efficient and effective.

Qualifications

• 2+ years experience in an office/nonprofit environment.
• Demonstrated ability to work independently and manage competing priorities without close supervision.
• Strong organizational skills with exceptional attention to detail.
• Clear and professional written and verbal communication skills.
• Experience in an office operations, administrative, or coordinator role.
• Comfortable with basic technology troubleshooting and staff tech support.
• Proactive problem-solver who identifies and resolves issues before they arise.
• Experience coordinating with vendors, contractors, or external service providers.
• Familiarity with Google Workspace (Drive, Calendar, Gmail) and Microsoft Office.

Responsibilities

• Oversee day-to-day office operations and supply inventory management.
• Coordinate with vendors for cleaning, maintenance, and repairs.
• Provide scheduling and calendar management for the Executive Director and meetings.
• Provide technology setup and basic IT troubleshooting support for staff.
• Support onboarding logistics, including workspace setup and trainings.
• Handle mailings and local pickups.
• Support invoicing, bid documentation, and RFP preparation.
• Manage DMV and vehicle-related filings and records.
• Maintain the office safety and compliance inspections.

Skills

Office operations

Nonprofit environment

Calendar management

Vendor coordination

Google Workspace

Microsoft Office

Communication

Tools

Google Drive

Google Calendar

Gmail

Slack

Job description

The Santa Cruz Mountains Trails Stewardship (SCMTS) is seeking an Operations Senior Coordinator to support daily office and administrative operations at the Santa Cruz office, with occasional remote work at management discretion.

Reporting to the Operations Manager, this role provides executive support, scheduling, vendor coordination, IT troubleshooting, and project logistics to keep nonprofit trail stewardship efficient and effective.